Operations Associate, National Volunteer Recruitment

  • Location:
  • Salary:
    $82,523 - $123,761 / YEAR
  • Job type:
    VOLUNTEER
  • Posted:
    6 months ago
  • Category:
    Administration
  • Deadline:
    07/11/2023

JOB DESCRIPTION

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Volunteer Services Centre (VSC) is the centre of excellence that provides HR services to more than 12,000 UN Volunteers serving agencies, funds and programmes across the UN system. VSC is responsible for providing timely and high-quality services in

  • Talent acquisition cycle (from sourcing to recruitment)
  • HR administration cycle (from hire to separation)
  • Payroll administration
  • Related guidance, customized packages and support for volunteers and UN entities globally

VSC works in close collaboration with other relevant sections at headquarters, as well as with Regional Offices and Field Units to ensure seamless and consolidated services in accordance with UN Volunteers Conditions of Service, regulations and rules, policies and internal best practices.

Administered by the Regional Office, the Operations Associate, National Volunteer, is part of the VSC and reports directly to the Operations Associate, Volunteer Recruitment in Bonn. The incumbent provides support to identify and attract relevant quality profiles to meet the demand for national UN Volunteers. Providing services to multiple countries within a specific region, she/he works in close collaboration with the Talent Acquisition Team in the VSC, as well as with Regional Offices and Field Units. She/he promotes a collaborative, client-oriented approach and supports the maintenance of high-quality service delivery as well as candidate and volunteer satisfaction.

Duties and Responsibilities
1. Identification of suitable candidates for national UN Volunteer assignments
  • Provide identification and recruitment services in adherence to established UN Volunteers Conditions of Service, regulations and policies;
  • Verify quality and consistency of Description of Assignments (DOAs), and provide guidance on designing DOAs to UN host entities, UNV Regional Offices and Field Units;
  • Advertise relevant assignments in line with established processes;
  • Identify suitable candidates for national UN Volunteer assignments in diverse areas of expertise and for various host entities, as per corporate Key Performance Indicators, and according to DOA requirements and in compliance with UNV Recruitment and Selection policy;
  • Check references, obtain relevant clearances and verify performance appraisals for selected candidates, ensuring they match established standards of competence and integrity;
  • Alert supervisor about deficiencies or risks, liaise with Regional Offices and Field Units on exceptional situations and provide guidance on applicable regulations, rules and policies to ensure full compliance with accountability framework;
  • Keep relevant parties updated on status of identification and negotiate adjustments when required;
  • Record actions and data in the volunteer management systems;
  • Facilitate timely resolution of queries related to volunteer recruitment.
2. Outreach and support to talent acquisition
  • Liaise with other team members in the VSC, the Regional Office and Field Units to keep abreast of evolving demand for national UN Volunteer profiles in their portfolio;
  • Leverage social media and other means to identify suitable candidates for individual UN Volunteer assignments;
  • Identify gaps or shortfalls (languages, specific competencies, etc.) in UNV’s existing talent pool and support talent acquisition efforts to satisfy specific partner demand;
  • Support regional and national outreach campaigns and networks of talent sources in coordination with the Talent Acquisition team and the Communication Associate in the Regional Office;
  • Represent the organization during external talent sourcing and outreach events, including online/onsite presentations to potential candidates;
  • Assess and earmark candidates for specific professional categories, taking into consideration a balance of nationality, gender and language skills, as per corporate targets. Proactively identify candidates with crisis- related experience to enable and help design a rapid surge response;
  • Establish and maintain contact with earmarked candidates through targeted correspondence to engage candidates and maintain their interest, as well as their readiness to deploy at short notice.
3. Facilitation of knowledge building and sharing
  • Provide input to the design of training materials and corporate activities towards building the recruitment capacity of UNV personnel;
  • Synthetize lessons learned in national UN Volunteer identification with the aim to improve VSC timeliness and quality delivery;
  • Make contributions to knowledge networks and communities of practice;
  • Provide input on identification policies, systems and processes for the purpose of continuous improvement;
  • Serve on a rotational basis as a focal point for VSC on various topics;
  • Perform other duties as may be required.
Competencies
Core Competencies

Achieve Results:

  • Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

  • Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

  • Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

  • Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

  • Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

  • Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

  • Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

Knowledge Generation:

  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Digital Awareness and Literacy

  • Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

Customer satisfaction/ client management

  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs;
  • Provide inputs to the development of customer service strategy;
  • Look for ways to add value beyond clients’ immediate requests;
  • Ability to anticipate clients’ upcoming needs and concerns.

Communication

  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels

Recruitment design and management

  • Knowledge of, ability to design and manage end to end recruitment processes.

Talent sourcing and outreach

  • Knowledge of and ability to develop and implement strategies, mechanisms and platforms to ensure the effective outreach to the relevant segments of the labour market, active and passive candidates internally and externally.

Required Skills and Experience

Education:
  • Secondary education with technical training in human resources, business administration or related areas;
  • University degree in human resources, business or public administration, or related area is desirable but is not a requirement.

Experience:

  • 6 years of relevant experience in personnel and/or business administration;
  • Alternatively, may be accepted bachelor’s degree in combination with 3 years of relevant experience in personnel and/or business administration;
  • Experience in MS Office 365;
  • Knowledge of the conditions of service of the UN Common System or of international organizations would be an asset;
  • Experience in recruitment would be an asset.
  • Experience working in web-based management systems would be an asset;
  • Experience working with volunteers would be an asset.
  • Fluency in English and Spanish.
  • Proficiency in another official UN language or in a dominant language in the region would be an asset.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
  • Only short-listed applicants will be contacted;
  • The successful candidate will hold a UNDP letter of appointment;
  • This post is for local recruitment only. It is open to citizens of Colombia.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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This job has expired.