Standard Job Description
Assistant Programme Officer Organizational Setting and Work Relationships The Assistant Programme Officer may be based in HQ, field/regional bureau, and would normally receive guidance from more senior programme staff in the operation/bureau/division and may supervise a small team of local staff. The incumbent may refer to UNHCR¿s Programme Manual (Chapter IV), UNHCR’s corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance. The Assistant Programme Officer will support the provision of programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. The incumbent will play a role in coordinating with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning – Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities – Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps, – Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions – Contribute to the review and analyse of plans, mid-year and year-end reports of UNHCR offices in the region, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. – Assist with the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern. – Contribute to the successful application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others. – Contribute to ensure consistent and coherent monitoring approaches, tools and systems within the Area of Responsibility (AoR), in line with global standards and polices. – Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes. – Identify potential gaps and problems and in cooperation with other relevant sections recommend appropriate solutions to ensure the efficient implementation of programme activities – Assist in a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues. – Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Economics Business Administration Social Sciences or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Demonstrated experience in programme management including familiarization with the OMC and sound knowledge Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting. Desirable: Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities. Functional Skills PG-UNHCR’s Programmes PG-Results-Based Management PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate) PG-Programme Management (programme cycles and reporting standards) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Demonstrated experience in programme management including familiarization with the OMC and sound
knowledge Results Based-Management. Demonstrated experience in field operations, sound knowledge
on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.
Required languages (expected Overall ability is at least B2 level):
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The political context in Sudan remains complex, diverse, and fast-changing necessitating high levels of political sensitivity and solid coordination and communication skills. The operations in Sudan includes emergency response, regular refugee programmes, IDP support (emergency, durable solutions), voluntary repatriation, statelessness, and special projects, for example peacebuilding support funded by the UN Peacebuilding Fund. UNHCR Representation in Sudan has presence in five main regions of Darfur, Kordofan, East Sudan, White Nile Kosti, Blue Nile. The Representation Office in Khartoum provides the overall strategic guidance and implementation of the operations, security, policies, and liaison with key Government stakeholders, donor communities, UNAMID/UNITAMS, UNCT/HCT and NGO partners. The Representation Office in Khartoum provides an oversight of activities in Sudan being supported by 15 offices; four Sub Offices, seven Field Offices, three Field Units and Damazine office that is being opened. The security threat level for most locations of Sudan remains moderate to high risk due to the number of security incidents, such as recurrent demonstrations all over Sudan as a result of the economic challenges and heightened insecurity, particularly in locations of Darfur and Kordofan states. In the current configuration of the office, the Assistant Programme Officer serves under the direct supervision of a Programme Officer in Gedaref. Since 2021, the operation has decentralized programme management for the East, Darfur and Kordofan regions, while the country-level programme team is responsible for overall programme oversight, leadership and coordination, and for managing programme implementation for White Nile, Blue Nile and Khartoum States. The position will be a member of the East programme team. Roles will include the management of specific PPAs, inputs to donor funding submissions and reports, overall coordination of PPG and programme management for the East. The incumbent of this position should possess: ‘ Good experience and knowledge of humanitarian programme management and design, with UNHCR or another humanitarian organisation; ‘ Knowledge of contemporary monitoring and related indicator data management; ‘ Good team player; ‘ Experience with operating in emergency and/or urban contexts would be an asset.
Gedaref is classified as E non-family duty station. The Gedaref Sub-office covers 3 refugee camps in eastern Sudan: Um Gargour in Kassala state, Um Rakuba in Gedaref state and Tunaydbah in Gedaref state with an additional fourth site planned for opening very shortly. Gedaref also has two transit centers Hamdayet in Kassala state and village 8 in Gedaref state. Gedaref field office which was decommissioned in 2019 and reactivated Nov 2020 to support staff responding to emergency in Ethiopia emanating from the conflict in the Tigray region. These respond to needs of the new arrivals which were settled in the newly established two camps Um Rakuba and Tunaydbah, to ensure continuous access for PoC, monitoring activities in the camps, and facilitating liaison and coordination with local authorities. Gedaref Sub-office has two guesthouses with about 26 international staff including the emergency response team and about 60 national staff. Both guesthouses are equipped with satellite TV and with a common room has a 55 inch flat TV screen and BeIn satellite decoder. Gedaref have two approved UNDSS hotels Al -Rabwah hotel and Almotwakil hotel. Food stuffs are readily available in local markets and you can eat/buy at two restaurants usually in the evenings. Bottled water and water dispensers are recommended as the quality of the tap water in Gedaref is hard and salty therefore bodywash and soap that can lather in hard water are recommended. There is a resident UNHCR doctor in Gedaref, and a backup doctor to support when away, t as government hospital and private hospitals in Gedaref state are not of the established UN standards. In case of emergency the UNHCR doctor will support with evacuation processes to this end the Sub-office will shortly acquire an ambulance. There are no recreational activities in Gedaref and internet connectivity even though stable but can be erratic at times. All the guesthouses have UNHCR internet connections and the office is working on having a consistent fiber internet connection. Inflation rate continues to fluctuate, and standard of living is high. Gedaref is usually hot but cold during the raining season with possible of flooding. Staff are strongly recommended to bring with them books, sun screen, windbreakers, gumboots, mosquito nets as well as Malaria medication.
Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Social Science
Accountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration
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Female candidates are highly encouraged.
This position doesn’t require a functional clearance