Standard Job Description
Senior Reporting Assistant Organizational Setting and Work Relationships The Senior Reporting Assistant will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting Officer or another professional or more senior local staff depending on the staffing structure of the Office. The Senior Reporting Assistant is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Stay abreast of the operational developments and assist in the preparation of briefing notes and reports. – Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports and in preparations of interviews to the local media and background briefings to the international media. – Update regularly the relevant information tracking system(s), adhere to electronic filing requirements. – Provide administrative support in routine services and activities within the Unit – Accompany visits of foreign delegation and the media to refugee sites in the region, giving appropriate briefings, interpreting support and commentaries. – Work closely with relevant colleagues to contribute to accurate and standard data presentation. – Prepare and distribute meeting minutes in a timely manner. – Consolidate and provide inputs for donor reports. – Perform other duties as required. Minimum Qualifications Years of Experience / Degree Level For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Journalism, Social Science, Humanities (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc). Excellent communication and strong interpersonal skills Desirable Training relevant to function of the position including Programme Management ¿ Level 1. Functional Skills *IT-Computer Literacy CL-Multi-stakeholder Communications with Partners, Government & Community CO-Drafting and Documentation DM-Data Management PG-Programme Analysis (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, DM-Data Management, IT-Computer Literacy, PG-Programme Analysis
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
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This position doesn’t require a functional clearance