Under direct supervision of the UN Designated Official for Security (DO) in Belarus, the Field Security Associate (FSA) assists the DO and the UN Security Management Team (SMT) in implementation of the UN Security Plan for Belarus and staff safety and security aspects of Contingency Plans and Business Continuity Plans. Field Security Associate is coordinating closely with the UN Country Security Focal Point and with agency security focal points on all matters relating to safety and security on UN operations and management in Belarus.
The FSA works closely with the UN Department of Safety and Security (UNDSS), Regional Security Advisor (RSA), Department of Operational Support and other UN departments to assist the DO in proper coordination between all functional security matters.
Duties and Responsibilities
1.Assists the RSA in collecting, updating and communicating information regarding the security situation in the country:
- Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-state actors in the AOR.
- Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the RSA.
- Communicates information on security to the United Nations agencies and shares host country security with the UNDSS for further analysis.
- Maintains regular operational contacts with Security Focal Points of UN agencies.
2. Assists in maintaining/updating the Security Plan, including updating the below annexes:
Annex A SMT Members, Govt. officials & UN Security Cell Contact List
Annex B DSS Contact Lists including Desk in NY
Annex D Zone Warden List
Annex E& F UN personnel Lists (Internationals and Nationals)
Annex G Designated Place of Relocation – Point of Contact
Annex H Emergency Communication System
Annex I List of Vehicles
Annex J Locally recruited UN personnel Relocation Plan
Annex K Hostage incident management plan
Annex L Relocation Response plan
Annex M Medical Evacuation Plan
Annex M1 Mass UN Casualty Plan
Annex M2 Pandemic Emergency Plan
Annex M3 Management and Administration of PEP KITS
Annex N Natural Disaster Plan
Annex O Continuity of UN Operations
Annex R Maps
Annex S UN Office Positions (Longitude and Latitude)
Annex T Crisis Management Plan
3. Assists with the monitoring of the security mitigating measures’ implementation as recommended in the SRM process for the AOR:
- Collecting information and details on the five threat categories i.e. armed conflict, terrorism, crime, civil unrest and hazards.
- UN premises’ physical security risk assessments (FSSS and Ad-hoc SRM) and mitigating measures monitoring.
- Regular visits to UN premises in the AOR and assist the RSA in monitoring compliance with established security measures.
- Implementation and management of Access Control procedure at UN Common Premises.
- Oversees the maintenance of the warden system and keeps updates of information related to UN offices and residences.
4. Assists in reporting security incidents affecting UN personnel, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report (SSIRS), the Security Assessments and the Quarterly Incident Report.
5. Carries out analyses of the professional skills of the security guards, including their training:
- Monitoring and coordination of Security guards’ deployment on daily basis at all UN locations in the AOR.
- Monitoring the compliance of physical Security Management in accordance with SOP/LTA.
- Ensuring that Security Guards’ forces are adequately trained.
- Maintains liaison with security service provider in order to support the effective and efficient operations of the guard force.
6. Provides support in organizing and conducting training courses on security awareness and preparedness and provides security orientation briefings to newly assigned personnel.
7. Extends support in conducting security evaluations and advises on RSM of UN and international staff, as well as on latest security and safety trends in the country.
8. Provides general administrative assistance to the RSA:
- UNDSS payments and procurements’ processing. Administering Locally Cost Shared Security (LCSSB) and Core Budgets in collaboration with UNDP Finance.
- Maintaining UNDSS databases.
- Liaison with the host government on UN physical security issues.
- Receiving visitors, telephone calls and taking minutes and/or notes of the meetings.
9. Performs other security-related tasks assigned by the RSA:
- Performing any other duties as assigned.
- Maintaining liaison with commercial companies used for UN security at offices and residences to ensure the effective and efficient use of the guard force.
||LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
||LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
||LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
|Adapt with Agility
||LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
|Act with Determination
||LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
|Engage and Partner
||LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
|Enable Diversity and Inclusion
||LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
|Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate clients’ upcoming needs and concerns.
||Security advice, planning and coordination
||Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
||Security risk management
||Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans.
||Security crisis management & response
||Knowledge of crisis management and response arrangements as well as the ability to prepare for, respond to, support/manage security crisis events.
||Security incident management & monitoring
||Ability to provide adequate response to security incidents/events.
||Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses.
||Physical/premises security design, implementation and management
||Ability to conduct accurate premises assessments on UN facilities to ensure appropriate mitigation measures are in place. Ability to design, support the implementation and test physical security systems for UNDP premises.
Required Skills and Experience
- Secondary Education is required.
- University Degree (bachelor’s degree) in Political Science, Military Studies, Security Management, Management or a relevant field will be given due consideration but is not a requirement.
- Applicable security, police and/or military training is desirable.
- Minimum of 6 years (with Secondary Education) or 3 years (with bachelor’s degree) in security, preferably in the military, police and disaster crisis management context or related field of work is required.
- Prior experience with the UN system or an international NGO is desirable.
- Experience in the use of computers, office software packages (MS Word, Excel, etc), database packages, and web-based management systems such as ERP is desirable.
- Experience in the use of radio communications systems and knowledge of Country security codes is desirable
- Fluency in English is required.
- Fluency in the Russian/Belarusian is required.
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UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
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