The project has a vast geographical region and require additional human resource for monitoring and evaluation purpose. The M&E Assistant will support in the monitoring of construction activities (gabion walls, check dams, irrigation channels, EWS, safe havens, CBDRMC centres, bio-engineering activities), coordination with project teams for data management and support in reporting of project activities.

The M&E Assistant will work under the overall guidance of the Provincial Project Coordinator. S/he will report to Field Coordinator Skardu and will work in close collaboration with the Project team, UNDP RECCU, and relevant stakeholders at the Federal and provincial levels.

The M&E Assistant will be responsible for the following key functions and tasks:

1. Provide support in the implementation of GLOF-II project Monitoring and Evaluation mechanism, ensuring gender inclusive data collection.
2. Plan and conduct regular visits to project sites in GB and KP to monitor project’s progress against set of indicators and collect relevant field data on pre-defined project templates for activities, including Early Warning System, small-scale infrastructure, irrigation channels, slope stabilization through bio-engineering techniques, CBDRMC rehabilitation centers, safe havens.
3. Keep track of all ongoing/completed/planned project activities to ensure consistency with project implementation timelines through regular liaison with project teams and monthly M&E meetings.
4. Coordinate with project provincial teams for monthly reporting on progress of project activities on pre-defined project templates.
5. Assist the National Project Manager (NPM) and M&E officer in preparation of project presentations for progress review meetings and Project Steering Committee Meetings.
6. Assist in quality assurance of different project documents, checklists and trackers submitted by provincial project teams, and ensure cost comparisons for all activities is done and any cost escalations are recorded and reported to the NPM and M&E officer.
7. Maintain repository and update online platforms (UNDP SharePoint) for all relevant project documentation, including construction activities design vetting/sign-off reports, ESMPs, Gantt charts for infrastructure activities, field visit reports etc.
8. Assist in monitoring project risks and implementation of risk mitigation measures on monthly basis and updating newly identified risks in the project risk register.
9. Ensure quality of on-going works and report to the NPM and M&E Officer on issues identified.
10. Identify and document success stories, achievements and lessons learned and ensure continuous knowledge sharing across project offices.
11. Support in the implementation of online Project Management Information System through regular data reporting.
12. Assist in completion of UNDP Quality assurance documentation, including HACT assessment risks,   Social Environment Screening Procedure (SESP), Project Quality Assurance (PQA) and any ad hoc templates and documentation requested by UNDP Management Support Unit (MSU) and Resilience, Environment and Climate Change Unit (RECCU).
13. Assist project team in conducting project steering committee, working group and other meetings through organization of meeting and recording of minutes.
14. Coordinate with project team including project engineers to ensure completion of documents prior to and during construction works, including construction works vetting/sign-off reports, ESMP checklists, land handover documents, change o and other relevant documents.
15. Develop and properly maintain change orders log with the prior approval of NPM.
16. Assist in keeping project information updated on UNDP systems, including Quantum.
17. Any other relevant task assigned by the project team.

Core Competencies

Achieve Results:        LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:     LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (Thematic Area,Name,  Definition)
Business Management   Results-based Management   Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management   Project Management   Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals
Business Management   Risk Management   Ability to identify and organize action around mitigating and proactively managing risks
Business Management   Communication   Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management   Monitoring   Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Digital & Innovation   Data collection   Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g., mobile data, satellite data, sensor data).
Partnership management   Relationship management   Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding