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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and other relevant policies. GLOF and flood related hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan, with support from UNDP secured GCF resources to upscale ongoing initiatives on enhancing resilience of communities to climate change induced disasters in KP and GB, particularly GLOF risks. The Scaling-up of GLOF risk reduction in Northern Pakistan (GLOF-II) project expands coverage to 24 valleys of Khyber Pakhtunkhwa (KP) and Gilgit-Baltistan (GB). It will strengthen the technical capacity of national and sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes. The project will also implement several infrastructural activities, including construction of small-scale infrastructures, rehabilitation of irrigation channels, slope stabilization through bio-engineering and installation of Early Warning Systems (EWS). The project also focuses on preparing the most vulnerable communities of the Northern Areas on GLOF risk management through Community Based Disaster Risk Management (CBDRM) activities.
The project has a vast geographical region and require additional human resource for monitoring and evaluation purpose. The M&E Assistant will support in the monitoring of construction activities (gabion walls, check dams, irrigation channels, EWS, safe havens, CBDRMC centres, bio-engineering activities), coordination with project teams for data management and support in reporting of project activities.
The M&E Assistant will work under the overall guidance of the Provincial Project Coordinator. S/he will report to Field Coordinator Skardu and will work in close collaboration with the Project team, UNDP RECCU, and relevant stakeholders at the Federal and provincial levels.
Duties and Responsibilities
The M&E Assistant will be responsible for the following key functions and tasks:
- Provide support in the implementation of GLOF-II project Monitoring and Evaluation mechanism, ensuring gender inclusive data collection.
- Plan and conduct regular visits to project sites in GB and KP to monitor project’s progress against set of indicators and collect relevant field data on pre-defined project templates for activities, including Early Warning System, small-scale infrastructure, irrigation channels, slope stabilization through bio-engineering techniques, CBDRMC rehabilitation centers, safe havens.
- Keep track of all ongoing/completed/planned project activities to ensure consistency with project implementation timelines through regular liaison with project teams and monthly M&E meetings.
- Coordinate with project provincial teams for monthly reporting on progress of project activities on pre-defined project templates.
- Assist the National Project Manager (NPM) and M&E officer in preparation of project presentations for progress review meetings and Project Steering Committee Meetings.
- Assist in quality assurance of different project documents, checklists and trackers submitted by provincial project teams, and ensure cost comparisons for all activities is done and any cost escalations are recorded and reported to the NPM and M&E officer.
- Maintain repository and update online platforms (UNDP SharePoint) for all relevant project documentation, including construction activities design vetting/sign-off reports, ESMPs, Gantt charts for infrastructure activities, field visit reports etc.
- Assist in monitoring project risks and implementation of risk mitigation measures on monthly basis and updating newly identified risks in the project risk register.
- Ensure quality of on-going works and report to the NPM and M&E Officer on issues identified.
- Identify and document success stories, achievements and lessons learned and ensure continuous knowledge sharing across project offices.
- Support in the implementation of online Project Management Information System through regular data reporting.
- Assist in completion of UNDP Quality assurance documentation, including HACT assessment risks, Social Environment Screening Procedure (SESP), Project Quality Assurance (PQA) and any ad hoc templates and documentation requested by UNDP Management Support Unit (MSU) and Resilience, Environment and Climate Change Unit (RECCU).
- Assist project team in conducting project steering committee, working group and other meetings through organization of meeting and recording of minutes.
- Coordinate with project team including project engineers to ensure completion of documents prior to and during construction works, including construction works vetting/sign-off reports, ESMP checklists, land handover documents, change o and other relevant documents.
- Develop and properly maintain change orders log with the prior approval of NPM.
- Assist in keeping project information updated on UNDP systems, including Quantum.
- Any other relevant task assigned by the project team.
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies (Thematic Area,Name, Definition)
Business Management Results-based Management Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management Project Management Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals
Business Management Risk Management Ability to identify and organize action around mitigating and proactively managing risks
Business Management Communication Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management Monitoring Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Digital & Innovation Data collection Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g., mobile data, satellite data, sensor data).
Partnership management Relationship management Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding
Required Skills and Experience
|Min. Academic Education
- Higher Secondary Education is required.
- University degree (Bachelor´s degree) in project management, business administration, economics, management, or other relevant disciplines will be given due consideration but not a requirement
|Min. years of relevant Work experience
- Minimum 5 years (with Secondary Education) or 2 years (with a Bachelor’s degree) of experience in the design and implementation of M&E systems in development projects implemented by national or international bodies/government.
- Experience in analysing data and producing dashboards using relevant statistical or project management tools.
- Experience in providing assistance in monitoring project risks and risk mitigation techniques.
- Experience in aiding the development and implementation of M&E systems.
- Experience in providing support in designing M&E tools, Gantt charts, checklists, and strategies for data collection, analysis, and production of M&E reports.
- Sound knowledge of project management is a must to have.
|Desired Skills in addition to the competencies covered in the Competencies section
- Experience in assisting with project planning, execution, and monitoring.
- Experience in helping with the quality assurance function of project execution is an asset.
- Experience in the use of computer/cloud-based software management systems (PMIS, Primavera) and Office Suite (MS Word, Excel, PowerPoint, MS Project, etc.)
- Strong drafting, presentation, and Reporting Skills are an asset.
- Strong Coordination and team management skills are an asset.
|Required Language (s)
- Fluency in English and Urdu is required.
- Knowledge of other local languages is an asset.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
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