Terms of Reference
The Argentina Multi-Country Office (MCO) is located in Buenos Aires and covers five countries, two of which (Chile and Uruguay) have a UNHCR National Office and one has a Field Presence (Bolivia). Paraguay does not have a UNHCR presence but coverage is done through partners (Gvt and non-Gvtal) as well as remotely from the MCO team located in Argentina.
The incumbent reports directly to the Assistant Field Officer of the Field Presence in Bolivia. He/she provides assistance in all activities carried out by the Field Presence in Bolivia, especially administrative, clerical and monitoring matters in coordination with the governmental, UN and non-governmental partners, the MCO, and community-based structures of the host community and persons with whom UNHCR works. Specifically, in coordination and in support to the MCO team, the incumbent will be in charge of collaborating in Field support activities as well as providing technical guidance where appropriate.
The ideal candidate should have:
– Demonstrated relevant experience and technical knowledge in administrative and logistical matters.
– Experience working in contexts of humanitarian works and relief;
– Strong interpersonal skills;
– Good understanding of the political and logistical context, including transportation for humanitarian action;
– Good understanding of the bureaucratic features of the financial and procurement systems common in the context where work takes place. Experience working in operations with other UN Agencies in Bolivia is an asset;
– Be extremely dependable. Be able to work independently and as part of a team;
– Planning and organizational skills, ability to work well under pressure on multiple tasks and contexts simultaneously, establish priorities, and deliver quality output in a time-efficient manner;
– Strong client and results orientation skills.
– Excellent communication skills. Spanish is essential for the job. English is a desirable asset (at least B1 level ideally);
The incumbent will work for UNHCR at La Paz UN House under a UNOPS Local Individual Contractor Agreement (LICA). More information on the contract entitlements can be found at: UNOPS Jobs | What we offer.
Contracts are issued annually and extended based on funds availability and performance of the holder of the post.
It is expected that the incumbent will carry out regular missions within the country with frequent travel to the city of El Alto.
Senior Field Assistant Organizational Setting and Work Relationships The Senior Field Assistant is normally supervised by the (Senior) Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor defines work processes and provides regular advice and guidance. The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Assist in monitoring the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure. – Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions. – Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries. – Collect data and other information relevant to UNHCR and report to the supervisor accordingly. – Keep regular contacts with local authorities and implementing partners as requested by supervisor. – In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR. – Follow up, on a regular basis, the overall situation of persons of concern in camps and other areas where they have been accommodated and report accordingly. – Liaise with local authority counterparts, partners and populations of concern. – Direct incidents and problems to the supervisor when they cannot be resolved at their level. – Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Business Administration Law Political Science (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Completion of UNHCR learning programmes or specific training relevant to functions of the position. Functional Skills *IT-Computer Literacy CO-Drafting and Documentation CL-Multi-stakeholder Communications with Partners, Government & Community (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer Literacy
HCR Learning Program – UNHCR
This position doesn’t require a functional clearance