FINANCE AND BUDGET ASSISTANT

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    3 months ago
  • Category:
    Budget and Accounting, Finance
  • Deadline:
    07/12/2023

JOB DESCRIPTION

Job Opening
Job Opening ID220220
Job Network : Management and Administration
Job Family : Gestion financière
Category and Level : Catégorie des services généraux et catégories apparentéesG-6

Duty Station : NAIROBI

Department/Office : United Nations Environment Programme
Date Posted : Nov 8, 2023
Deadline : Dec 7, 2023
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. This position is located in UN Environment, Corporate Services Division, Programme Budget Unit in Nairobi. The incumbent will report to the Head of the Budget Unit and will be responsible for the following duties:
Responsibilities
Budget: • Acts as a Certifying Officer for the Corporate Services Division and Executive Office. • Provides support to managers with respect to the elaboration of resource requirements and assists in the preparation and submission of budget proposals and allocations for the Regular Budget, Environment Fund, and Programme Support Cost (PSC). • Provide support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status. • Assists in the preparation of budget performance submissions as well as periodic and ad hoc reports, including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UN Environment Senior Management, as well as to the Committee of Permanent Representatives (CPR). • Provides support with respect to the review, analysis, and preparation of the Programme of Work and its revisions. • Prepares supporting documents (narrative and supporting tables) with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements. • Assists managers in the elaboration of resource requirements for budget submissions. • Undertakes research and provides support to higher-level finance and budget officers with respect to budget reviews of relevant intergovernmental and expert bodies. • Monitors expenditures and compares with approved budget; prepares adjustments as necessary. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. • Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. • Monitors the integrity of various financial databases. • Verifies the accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Coordinates with other finance and budget staff on related issues during the preparation of budget reports. • Periodic reconciliation of accounts Prepare request to Controller’s Office on redeployment of funds and to Finance section on the movement of funds. • Record in the ERP system inputs on direct disbursement and miscellaneous documents. • Process fund distribution received from HQ and input allotment advice in UMOJA. Treasury: • Identifies and annotates bank account movements. • Files and archives as required. General: • Keeps up-to-date on documents, reports, and guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental. • Develop and maintain budget-related Business Intelligence (BI) Web Reports to be shared and utilized by all Programme and Fund Management Officers across the UN Environment. • Manage approved staffing tables for the Corporate Services Division, Executive Office, and Evaluation Office. • Prepare monthly post-incumbency reports and update the positions’ cost distribution in Umoja Organization Management to ensure correct coding blocks are charged recommendations and decisions as well as United Nations policies and procedures. • Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. • Maintain and keep up-to-date files. • May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs other related duties as assigned.
Competencies
PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Ability to perform analysis, modelling and interpretation of data in support of decision-making. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.The ability to perform analysis, modeling and interpretation of data in support of decision-making. PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Completion of High school diploma or equivalent.
Job – Specific Qualification
Supplemental training in accounting, finance, or a related field is required.
Work Experience
A minimum of Seven (7) years of experience in finance, budget, accounting, administrative services or related area is required. Experience with Enterprise Resource Planning (ERP) such as Umoja systems in finance and budget modules is required. Experience working in ERP Business Intelligence (BI) reporting tool is required. Experience working in Excel is desirable. A minimum of One (1) year or more of experience in data analytics or a related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Knowledge of another UN official language is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.
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