RECEIVING AND INSPECTION ASSISTANT

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    4 months ago
  • Category:
    Logistics, Supply Chain and Transportation
  • Deadline:
    07/12/2023

JOB DESCRIPTION

Job Opening
Job Opening ID220620
Job Network : Logistique, transports et chaîne d’approvisionnement
Job Family : Logistics and Supply Chain
Category and Level : Catégorie des services généraux et catégories apparentéesG-4

Duty Station : BRINDISI

Department/Office : United Nations Logistic Base
Date Posted : Nov 8, 2023
Deadline : Dec 7, 2023
Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide. These positions are located within the Warehouse and Distribution Team (W&D), Delivery & Return Section of the Supply Chain Service at the United Nations Global Service Centre, Brindisi, Italy. The Receiving & Inspection (R&I) Assistant is under the general supervision of the Chief, Warehouse and Distribution Team (W&D), Delivery & Return Section, Supply Chain Service.
Responsibilities
Within delegated authority, the R&I Assistant will be responsible for the following duties: • Assists in receiving all deliveries of mission supplies. • Assists in conducting physical inspections and quality control of United Nations property to ensure that all items are accounted for and in serviceable condition. Assist in serializing and updating received equipment and/or batches, as applicable and print UN labels, as needed. Physical inspections include opening of boxes, containers, de-stuffing and re-stuffing as necessary and driving of light and medium capacity UN vehicles and/or Material Handling Equipment (MHE). • Assists in identifying anomalies and/or discrepancies and details therof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action. • Process Goods’ Receipt reports in SAP/Umoja and updating inventory records. Maintains and monitors internal relevant databases. • Assists stakeholders with the application of property management policies and procedures to meet organizational standards and goals . • Assists in monitoring the execution of contracts in Instant Feedback System (IFS). • Prepares statistical analysis and trend analysis on United Nations property. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs other duties, as required.
Competencies
PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Driving license type “B” is required. Forklift operator certificate (minimum 3 Tons) is required. Driving license for higher levels, i.e., type C, D, and E is desirable.
Work Experience
A minimum of three (3) years of progressively responsible experience in the field of inventory control, property management, logistics, procurement or other related fields is required. Experience with Microsoft Office package and SAP/UMOJA are required. Experience in related material management or warehouse distribution activity is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in English, (oral and written) is required.
This job has expired.