Category and Level : General Service and Related Categories, G-5
Duty Station : NEW YORK
Department/Office : United Nations Joint Staff Pension Fund – Pension Administration
Date Posted : Nov 8, 2023
Deadline : Dec 7, 2023
Org. Setting and Reporting
The United Nations Joint Staff Pension Fund was established in 1949 by the United Nations General Assembly to provide retirement, death, disability, and related benefits for staff upon separation of their service with the United Nations and other member organizations of the Fund. The Pension Fund pays benefits in 17 currencies to more than 80,000 beneficiaries who reside in 190 countries, and services more than 134,000 participants who work in the 25 member organizations of the Pension Fund. The Fund has offices in New York (United States) and Geneva (Switzerland) and two liaison offices in Nairobi (Kenya) and Bangkok (Thailand), respectively. The United Nations Joint Staff Pension Fund-Pension Administration (UNJSPF-PA) comprises about 250 staff from diverse countries and cultures, based across four prominent duty stations (New York, Geneva, Bangkok, and Nairobi). We are a career employer offering unique opportunities for growth within the United Nations system. We offer staff competitive benefits, including up to six weeks of annual leave per year, a defined benefit pension plan (not subject to variation of capital markets), parental leave, a comprehensive insurance plan, and flexible working arrangements (up to three days of work from home per week subject to operational requirements). Our office is located in the heart of Manhattan, within walking distance from the Grand Central Station hub, in a state-of-the-art facility (the One Dag Hammarskjöld building). Visit www.unjspf.org for more details. This position is located the Payments Section of the Financial Services within the Pension Administration of the United Nations Joint Staff Pension Fund (UNJSPF). The incumbent reports to the Chief of Unit under the general supervision by the Chief of Section. The Payments Section manages monthly payroll for the UNJSPF periodic benefits, updates cost-of-living adjustments, and administers returned payments and Accounts Payable.
Within delegated authority, the Accounting Assistant will be responsible for the following duties: • Records and reconciles more complex accounting transactions. • Examines and records actions performed in the workflow and routes to auditors. • Reconciles more complex bank accounts in various currencies. • Assists in the processing of monthly payroll closing, cost-of-living adjustments, and AP accounting. This includes, amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors. • Assists in processing payments to UNJSPF beneficiaries for their entitlements. Type of transactions are all payroll and miscellaneous payments such as PI update, suspension, reinstatement, deletion, and reissuance payments. • Drafts/prepares communication to UNJSPF pension beneficiaries and to relevant other work units in the UNJSPF and prints/mails out mass communication letters. • Responds to queries from staff members and third parties. • Performs other duties as may be required
• PROFESSIONALISM: Knowledge of the Organization’s financial rules and regulations as well as accounting policies and practices. Ability to maintain accurate records, interpret and analyze a wide variety of data. Ability to identify and resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent.
Job – Specific Qualification
A minimum of five years of progressively responsible experience in accounting, finance or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher. Experience in pension-related fields is desirable. Experience in preparing international (SWIFT) payments is desirable. Experience in payroll processing is desirable. 1 year or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.