Programme Management Assistant

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    4 months ago
  • Category:
    Project Management
  • Deadline:
    21/11/2023

JOB DESCRIPTION

Job Opening
Job Opening ID221400
Job Network : Questions économiques et sociales et développement
Job Family : Direction de programmes
Category and Level : General Service and Related CategoriesG-5

Duty Station : GENEVA

Department/Office : United Nations Environment Programme
Date Posted : Nov 8, 2023
Deadline : Nov 21, 2023
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Convention in International Trade in Endangered Species of Wild Fauna and Flora (CITES) is an international agreement between States. Its aim is to ensure that international trade is specimens of wild animals and plants does not threaten their survival (www.cites.org). The CITES Secretariat is administered by UN Environment. The post is located at the CITES Secretary General’s (SGs) Office at the Geneva duty station. Under the supervision of the Secretary-General, The Programme Management Assistant will be responsible for the following duties;
Responsibilities
Provide assistance and support for the implementation of programs and activities of the CITES Secretariat and the day-to-day work of the SGs Office. a) Assists in the coordination of programme/project planning and preparation work for (SGs) Office and other CITES programmes/projects initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval. b) Compiles, summarizes, and presents basic information/data on specific programmes/projects and related topics or issues. c) Act as a focal point for administrative coordination of programme/project implementation and involving extensive liaison with diverse organizational units to initiate requests and obtain necessary clearances, process, and follow-up on administrative actions, e.g., recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. d) Act as a focal point to compile, summarize, and enters data on project delivery; monitors allotments, expenditures, and commitments; analyzes and verifies accuracy, validity, and availability of funds; reviews, analyze, and report. year-end funding summary balances for each fund allocation/allotment; verify uncommitted balances and advice on their possible liquidation. e) Support the Secretary-General by compiling and maintaining the quarterly approved travel plan of the Office, including keeping track of all mission reports and follow-up actions of all CITES staff. f) Manage the Secretary General’s (SG) schedule of meetings, engagements, and appointments; prepare substantive briefings for SGs used at conferences or official missions; keep records of all official appointments and mission reports; receive telephone calls and visitors. g) Assists with the day-to-day running of the SGs Office and contributes to its work plan and expected results. i) Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. j)Assists with visualizations and updating information material such as web pages or brochures. k) Performs other duties as assigned.
Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UNEP. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Ability to perform analysis, modelling and interpretation of data in support of decision-making. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
A high school diploma or equivalent is required.
Job – Specific Qualification
Additional education or technical training in the field of administration, front office management, or project/programme management is desirable.
Work Experience
Five (5) years of experience in programme or project administration, technical cooperation, or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level university degree. Experience in drafting, editing, and formatting documents (briefing notes, e-mails, memoranda, letters to high-level counterparts) is required. Experience in coordinating electronic agendas and organizing in-person and online meetings, workshops and conferences is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Languages
English, Spanish and French are the working languages of the CITES Secretariat. For the post advertised, fluency in oral and written English and French is required. Knowledge of another official United Nations language is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.
This job has expired.