Recruitment and placement – Monitors job openings, processes applications, and arranges for written assessments and interviews. – Initiates and follows up on reference checks and academic verifications and ensures the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching letters of appointment and statements of emoluments. Administration of Staff Contracts and Benefits & Entitlements: – Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP), etc. – Reviews and approves staff travel entitlements for home leave, family visit, and education grant travel. – Processes requests for salary advances, rental subsidies, dependency allowances, and other payroll-related entitlements. – Ensures banking details for all staff members and non-staff personnel are updated in Umoja. – Monitors contract expiration dates and processes requests and actions for contract extensions. – Maintains HR data in Umoja, paying attention to the accuracy of personal data, family status, dependency information, organizational assignment, addresses, absence quotas, time, and attendance records, etc. – Replies to queries from staff on payroll, entitlements, and other relevant HR related issues, and keeps them informed on progress. – Assists with onboarding and separation processes and entitlements as required. – Assists in reviewing and submitting documentation to the Pension fund or to the medical insurance company, as required. Consultant and Individual Contractor Administration – Assists in the recruitment and selection of consultants and individual contractors, reviews and processes shopping carts for consultants and individual contractors, and processes or amends purchase orders/contracts for consultants and individual contractors. Other HR administration duties – Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports. – Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. – Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; – Sets up and maintains personnel files/records (electronic and paper); – Prepares written response to queries concerning HR related matters. – Assists with visualizations and updating information material such as web pages or brochures. – Performs other related duties as required.