Logistics Assistant , GS-5, FT, Global Transport Centre, UNICEF Supply Division, Copenhagen #102961

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    4 months ago
  • Category:
    Procurement, Supply and Logistics, Travel and Transportation
  • Deadline:
    22/11/2023

JOB DESCRIPTION

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment

UNICEF’s Supply Function is committed to ensuring equitable and inclusive access to essential supplies and services for every child. To support the Supply Function in achieving results for every child and adolescent, eight strategic areas have been identified and are key priorities: (in) emergency preparedness and response; (ii) strategic procurement and delivery; (iii) market influencing and product innovation (iv) financing partnerships and solutions; (v) systems strengthening; (vi) digitalization of the supply chain; (vii) strategic partnerships; and (viii) people and culture. Recently, Supply Division has elevated Sustainability to a cross-cutting priority, with the intention to further invest in this area. All strategies follow a results-based approach and achieving key results and targeted outputs will have significant impact on the UNICEF SP Goal and Result Areas. This post is in the Service Delivery Unit, in the Global Transport Centre.

The Service Delivery Unit within GTC is responsible for the freight forwarding contracts, sea and air carrier relationships and in country logistics. While managing the contracts for UNICEF’s global Shipping and Freight Forwarding requirements, activities range from performance management, freight management, freight calculation tools and control of SD transport processes and procedures to ensure timely and effective delivery of UNICEF supplies.

The incumbent will assist in monitoring activities related to the global freight forwarding contracts, data monitoring, rates management, carrier collaboration to ensure timely and cost-effective activities, and support the end-to-end strategy implementation with the overall goal of meeting the needs and requirements of UNICEF assisted programs and Procurement Service customers.

How can you make a difference?

Under the general supervision of the Shipping Specialist, establish, coordinate, and monitor activities related to international transportation of goods to ensure timely and cost-effective movement of supplies to UNICEF-assisted programs and Procurement Service Customers.

  • Plan and execute outbound and inbound shipments, using multimodal transportation (air, sea, road) from and to UNICEF warehouses, local hubs, and from suppliers in accordance with established procedures, rules and regulations.
  • Provide advice to customers regarding modal selection, most appropriate route to ensure economic and efficient transportation, taking into account time and temperature sensitive, and hazardous nature of the goods, cost, transit time and security.
  • Work closely with UNICEF’s Contractors for International Transport Services (Freight Forwarders) to ensure compliance with Terms of the Agreement and UN Regulations.
  • Coordinate with contractors for international transport services and other stakeholders’ potential options for consolidation of shipments, taking into account programme priority, warehouse capacity, purchase order delivery dates and special requests from Field offices & Procurement Service Customers.
  • Develop potential options for optimized air cargo load plans for air charters and commercial flights.
  • Deal with special arrangements for transporting sensitive cargo, such as vaccines, pharmaceuticals, dangerous goods, and medical supplies, including real-time tracking of such shipments.
  • Monitor ongoing shipments, anticipating problems and proactively taking preventive and corrective actions.
  • Handle routine questions and problems and maintain open communication with other UNICEF centers/offices throughout the shipping/delivery cycle.
  • Address shipping incidents and coordinate involved actors to ensure maximum mitigation of adverse effects to all parties.
  • Assist with the planning and coordination of complex shipping operations, involving emergency operations, large cargo volumes, multiple shipments, and sensitive cargo.
  • Obtaining, checking, and preparing shipping documentation (such as, invoices, hazmat declarations, cert of origin, cert of conformity, etc.) to meet customs requirements, packing specifications, and compliance with other countries’ regulations and fiscal regimes.
  • Use IT systems to manage and monitor shipment status, delivery times, transportation budgets, and other transport-related data.
  • Maintain communication and control through all phases of the transportation, including filing of shipping records, and the generation of routine and statistical reports.
  • Maintain global consignee master file through relevant additions, deletions, and changes.
  • Perform other related duties as required.

To qualify as an advocate for every child you will have…

Requirements:

  • Completion of secondary education, a technical or vocational certificate in logistics & transport, freight forwarding, or related field.
  • Five years of experience in international transportation using multiple modes of transport (air, sea, road), cargo operations, commercial freight forwarding, Knowledge of supply chain, logistics and/or freight forwarding services.
  • Proficiency in the Microsoft Suite of Products (including Microsoft 365 programs and apps).
  • Fluency in English.
  • Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

Desirables: 

  • Experience working with ERPs
  • Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).
  • Advanced skills in data handling and reporting (knowledge of PowerBI or other business intelligence applications an advantage)
  • Experience in contract management or similar
  • Knowledge in Transport Management Systems and EDI integrations
  • Knowledge of Sustainable logistic solution

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAs) and our core competencies as follows:

Core competencies skills

  • Builds and maintains partnerships
  • Demonstrates self-awareness and ethical awareness
  • Drive to achieve results for impact
  • Innovates and embraces change
  • Thinks and acts strategically
  • Manages ambiguity and complexity
  • Works collaboratively with others

To view our competency framework, please click here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Remarks:

The closing date of this position is 22 November 2023.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above position by creating your profile, and application at our website: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.

NB:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Visit us at www.unicef.org/supply/

This job has expired.