Administrator, Portfolio Growth and Performance (S2)

  • Salary:
    negotiable / YEAR
  • Job type:
  • Posted:
    2 weeks ago
  • Category:
  • Deadline:


Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.


The Administrator provides administrative, knowledge management, and operational support to the Portfolio Growth and Performance (PGP) department in Save the Children USA (SCUS). PGP is a shared-service department of the International Programs division, providing functional expertise, system and process oversight, and capacity building in the areas of New Business Development (NBD), Award Management (AM), and Account Management. The Administrator ensures PGP operates efficiently, contributes effectively to broader Save the Children information systems and knowledge management initiatives, and functions cohesively as a staff team. The Administrator sits within the Knowledge, Learning, and Information (KLIO) unit and supports the unit’s goal of providing knowledge management, learning, reporting and analysis, and administrative support to the department as well as across IP for the NBD and AM functions. The Administrator may also assist the other units within PGP on resource mobilization, capacity-building, and award management tasks.

This role requires strong attention to detail, proactive communication, data management and analysis, and information sharing with SCUS Technical Teams, other SCUS divisions and executive leadership, and with Save the Children International’s country, regional, and Centre offices.

What You’ll Be Doing (Essential Duties)

United States Government (USG) Opportunity Tracking & Pipeline Review Support (40%):

  • Conduct daily scanning of donor websites for the release of new funding solicitations and opportunities within Save the Children capabilities and promptly circulate the information and related documents to the Save the Children International (SCI) Country Offices, SCI Regional Offices, SCUS Technical Teams, and SCUS Business Development.
  • Manage multiple databases related to solicitation releases and pursuit decisions to support accurate pipeline management, communications, and reporting.
  • Schedule monthly and quarterly pipeline meetings across divisional and agency leadership and produce pipeline reports to be reviewed in these meetings.
  • Report on Public Pipeline and select internal metrics to inform USG Strategy planning and senior management decisions.
  • Provide regular updates on trends and issues regarding pursuit status of upcoming opportunities to the NBD team and other stakeholders, as requested.

Department Administration and Management Support (25%):

  • Lead the preparation for and facilitation of the PGP All Hands meeting, including scheduling, collaborating with key stakeholders to determine the agenda, gathering inputs, preparing the monthly presentation, and facilitating.
  • Coordinate PGP’s office systems and business processes, including travel arrangements, accounts payable, asset and supply management, meeting preparation, new employee onboarding, and staff engagement.
  • Support PGP department’s compliance with organizational policies regarding travel, procurement, and human resource administration.
  • Process consultant agreements and invoices in a timely manner.
  • Provide operational support for remote staff, including liaison with SCUS departments regarding travel, finance, IT, and other needs.
  • Respond to internal and external information inquiries.

Knowledge Management and Information (25%):

  • Coordinate information updates for PGP intranet pages, and regularly audit pages to ensure relevant and up-to-date content and links.
  • Assist in creating, designing, publishing, and managing access to PGP’s tools, webinars and resources across the Award Management and Business Development functions.
  • Oversee the system-to-system migration of departmental information as needed. Support PGP units and other agency departments and divisions in special projects related to Knowledge Management.
  • Contribute to the USG Annual Account Review by developing key pieces of data.
  • Request new codes from Finance team as needed in support of the Return-on-Investment (ROI) Project. Communicate codes with appropriate stakeholders and document codes in the internal tracking system.
  • Represent PGP and SCUS in collaboration with SCI, other Members, and with relevant external stakeholders.
  • Maintain departmental files/archives.

Other management duties and special projects (10%):

  • Represent PGP on strategic Agency initiatives, working groups and task forces as relevant to job scope, professional growth opportunity, and department needs.
  • Provide ad hoc proposal development and award management support, as needed.

Required Qualifications

  • Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education.
  • Excellent attention to detail.
  • Demonstrated ability to prioritize and complete projects on time.
  • Ability to manage, analyze, and present data from varied sources.
  • Strong customer service and teambuilding orientation.
  • Professional proficiency in MS Office suite.
  • Professional proficiency in spoken and written English.
  • Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally.
  • Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging.

Preferred Qualifications

  • Prior experience with USAID-funded programs, including contracts, is a desirable advantage.
  • Experience working with different cultures and/or international experience.
  • International NGO experience highly desirable.
  • Demonstrated competency in SharePoint and PowerBI.
  • Knowledge of web-based tools to support virtual collaboration.


Save the Children is offering the following salary ranges for this position, dependent on candidate location:

  • Geo 1 – NY Metro, DC, and other locations with labor costs significantly above national average: Target hourly pay for this position is $22.07 – $24.66
  • Geo 2 – Locations around the US National Labor Cost Average: Target hourly pay for this position is $20.02 – $22.38
  • Geo 3 – Locations significantly below the US National Labor Cost Average: Target hourly pay for this position is $17.98 – $20.10

Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here). Employee may be eligible for an incentive program.  Save the Children also offers paid vacation, accrued at least 12 days a year, depending on paygrade and length of service, paid safety and wellness leave of at least 1 day per month worked for a full time employee which is pro rata reduced for employees working less than a full time schedule, and at least 10 paid holidays a year. Employees may be eligible for additional bonus compensation. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, family leave, paid parental/adoption leave of 60 days, commuter benefits, paid caregiver leave days, 1 paid volunteer day a year, paid critical child illness leave days, dress for your day, and much more.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more. 

 Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond.  As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.