Within the delegated authority, the Staff Assistant will be responsible for the following duties: 1. Provides administrative and personal assistance to the Office of the Deputy Secretary-General: • Maintains the calendar and processes appointment requests; organizes travel arrangements and prepares other administrative requests/documents for the staff of the Office of the DSG. • Ensures availability of background materials for the Special Adviser and senior staff attending meetings; organizes and maintains office database and archives. • Provides administrative and logistic support in the preparation of meetings, including circulation of invitations, monitoring of attendance, and coordination of technical arrangements. • Conveys directives, reports, status updates and other relevant information and brings sensitive and urgent matters including operational issues to the attention of the Special Assistant. • Independently handles a wide range of complex information requests and inquiries; responds or drafts responses to a diverse range of correspondence and other communications. 2. Collaborates with and, as needed, backstops, other Staff Assistants in the Office of the Deputy Secretary-General; Work on correspondence in the Office of the DSG: • Drafts, edits, proofread and prepare official communications, for signatures of EOSG senior officials. • Ensures an effective and efficient flow of information by processing all incoming and outgoing correspondence, overseeing information flow within the Office, assisting in the maintenance of correspondence logs, processing requests for clearance, monitoring and following-up on pending actions; organizes and maintains office database and archives 3. Backstops the ODSG logistical focal point in the preparation of the Deputy Secretary-General’s travel: • Supports the Trip Coordinator with logistics arrangements for DSG’s travel – liaises with UN Travel and Visa Office, DSS, Executive Office of the EOSG and other relevant UN Offices and Departments, as well as the UNCT, UN Office or partner in the country/city of the visit, and organizers of the event, as relevant, to confirm itinerary and security assignment and coordinate the logistics of the trip; • Drafts, processes for signature by the Head of Office and dispatches memorandums, letters, notes verbales and other trip-related correspondence to relevant Permanent Missions and UN Offices and Departments, as per established EOSG practices and protocols; follows up as necessary. • Prepares visa applications and other relevant forms for the DSG and Front Office Trip Captain; • Takes the necessary steps to complete registration for the DSG and TC’s participation in a summit or conference where accreditation is required. • Develops structure of a trip book, prepares a paper copy for the DSG and Front Office Trip Captain travelling with the DSG. • Maintains trip files (both electronic and paper). • Performs other assignments pertaining to the trip, as required. • Performs the above actions under minimal supervision and report the result to the trip captain.