Job Opening ID: 222154
Job Network : Gestion et administration
Job Family : Ressources humaines
Category and Level : Administrateurs et des fonctionnaires de rang supérieur, P-2
Duty Station : GENEVA
Department/Office : United Nations Office at Geneva
Date Posted : Nov 20, 2023
Deadline : Dec 4, 2023
Org. Setting and Reporting
This position is located in the Vacancy Management Unit of the Human Resources Management Service, Division of Administration, United Nations Office at Geneva. The Associate Human Resources Officer reports to the Chief of the Unit.
Within delegated authority, the Associate Human Resources Officer will be responsible for the following duties:
• Provides advice and support to managers and staff on HR policies, guidelines and procedures related to staff selection system and the use of inspira.
• Coordinates with client offices in identifying upcoming vacancies.
• Prepares vacancy announcements, reviews applications, and provides a short-list to clients’ offices.
• Reviews recommendations on the selection of candidates by client offices.
• Provides ex-officio and premium recruitment services to UNOG, other clients in Geneva and other UN Common System entities as part of UNOG memorandum of understanding.
• Serves as ex-officio in interviews and panels.
• Prepares and presents cases to the Central Review bodies and Senior Review Group or other appointment and promotion bodies in other UN Common System entities.
• Provides support to the work of the Geneva Central Review Bodies.
• Provides support with the monitoring of HR scorecards and analysis of HR data for UNOG senior management.
• Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
• Assists the Unit with the administration of non-staff personnel and of Junior Professional Officers.
• Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs.
• Co-facilitate training sessions for staff on various recruitment and inspira-related topics.
• Provides career counselling/coaching to staff members.
• Keeps abreast of developments in various areas of human resources.
• Contributes to policies, SOPs and procedures on HR.
• May prepare classification analysis of jobs in Professional and General Service and related categories.
• Provides guidance to programme managers on the application of classification policies and procedures.
• May perform other HR and administrative duties as required.
Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Ability to draft reports in English and French. Ability to provide formal/informal coaching/counselling and career support to staff. Ability to adapt tone and language when communicating with different audiences. Ability to deal with sensitive matters with discretion. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
An advanced university degree (Master’s degree or equivalent degree) in human resources management, business or public administration, social sciences, education or related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
A minimum of two years of progressively responsible experience in human resources management is required.
Experience in providing recruitment services to UN Common system entities is required.
Experience in drafting recruitment reports for senior-level appointments (P5 to D2) in English and French is required.
Experience in providing coaching/counselling services to employees is desirable.
Experience in delivering HR workshops is desirable.
One year or more of experience in data analytics related to recruitment or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another UN official language is desirable.