Project Management Specialist

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    2 months ago
  • Category:
    Management and Strategy, Project Management
  • Deadline:
    10/01/2024

JOB DESCRIPTION

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working with national and international partners in the Philippines on the issue of the green and circular economy. UNDP is working with the European Union in implementing the EU Philippines Green Economy Programme (The Programme). The Programme aims to support the Philippines’ transition towards a green economy, including circular economy, reducing waste and plastic, as well as increasing energy efficiency and renewable energy deployment to support climate change mitigation. The Programme acknowledges that the transition to circular economy will have other added benefits such as reduction of the use of energy and greenhouse gas emissions, improve biodiversity and natural capital, decreased pollution levels, and climate change adaptation.

The Programme addresses three main levels:

  • Establishing a Policy Dialogue Platform at the central government level to mobilize EU expertise to facilitate policy formulation, improve city-to-city collaboration through supporting the development of a National Circular Economy Strategy and Roadmap, extend the dialogue to promote renewable energy/energy efficiency, and to apply the dialogue’s outcomes.
  • Working with local government units (LGUs) where EU expertise will support to define and implement circular economy, climate change, and energy policies with a human rights and gender-responsive perspective, outreach and support of local business and civil society, and support less advanced LGUs; and
  • Enhancing engagement of the private and financial sectors into the circular waste economy creating better conditions for private sector investment by supporting business-driven waste reduction strategies and circular solutions in the production process.

The Programme has 4 specific objectives:

SO1: Improved circular economy and climate change policies and reduced GHG emissions

SO2: Enhanced practices of the circular economy by the LGUs in collaboration with the private sector and civil society sector, with a focus on youth and gender equality

SO3: Enhanced engagement of the private and financial sectors in circular, waste-reduction economy

SO4: Increased energy efficiency and renewable energy deployment

UNDP is responsible for the implementation and execution of SO2 “Enhanced practices of the circular economy by the LGUs in collaboration with the private sector” with about EUR 23 million funding.

The project will be implemented in at least 20 local government units across the country that will receive the core project interventions.

UNDP Philippines has expertise and experience working with LGUs, and cities to support project development, programme formulation, and policy actions. There are currently ongoing related programmes in the sphere of circular economy which are being implemented and executed by UNDP Philippines.

A key element of the work of UNDP in the field of circular economy is the development of a portfolio of projects, identifying the sources of financing, potential sources of investments – (grants, loans, blended finance, etc.), developing partnerships and designing investment vehicles to match appropriate partners and project proponents in the circular economy sphere in the Philippines.

UNDP Philippines takes overall responsibility and accountability for the delivery of the project outputs. It will be accountable for managing the project, including the monitoring and evaluation of project interventions, achieving project results, and for the effective use of resources, in compliance with UNDP rules and regulations, policies and procedures. These include relevant requirements on fiduciary, procurement, environmental and social safeguards, and other performance standards.

The day-to-day implementation of the project will be led by a Project Manager within a Project Management Unit (PMU) responsible for ensuring that the project achieves the expected targets to the required quality standards and within the specified time and budget allocations. The Project Manager will be supported by a national Project Management Specialist, project support team, technical staff and a pool of contractors to carry out the deliverables of the project. Technical and programmatic backstopping will also be provided by UNDP Country Office teams and in the Bangkok Regional Hub.

The Project Management Specialist will work under the direct supervision of the Project Manager, in close coordination with the project management unit, technical partners, technical specialists, consultants, and contractors.

Duties and Responsibilities
Under the overall supervision and guidance of the Project Manager, working closely with the UNDP Climate Action Programme Team, and in close collaboration with the Project Management Unit (PMU), UNDP teams in the Philippines Country Office and Bangkok Regional Hub, and EU, the Project Management Specialist will assist in providing high-quality professional project implementation support and technical advice and assistance in the overall delivery of the project.

More specifically, the GEPP Project Management Specialist will perform the following functions:

Provide technical advice and assistance in the overall implementation of the project (GEPP-SO2)

  • Contribute to providing technical advice, strategic support and guidance in the overall engagement of partners in system change approaches both internally and externally.
  • Contribute to day-to-day management of the project, including effective project implementation and document progress towards the achievement of outputs.
  • Identify new/innovative and context-specific areas of engagement and act as the sub-lead in close collaboration with the Project Manager in identifying entry points and opportunities for interventions and learning opportunities within the scope of the project.
  • Contribute to the project’s regular analysis of work plan, results framework learning plans and initiatives to improve the Project’s agility in responding to actual and perceived risks/challenges as well as managing and mitigating them.
  • Ensure timely preparation and revision of documents, briefing notes, reports and related documentation for project review/board meetings and related events as advised by the Project Manager
  • Undertake field visits and site visits to oversee project implementation as advised by Project Manager

Project Implementation support in the overall delivery of GEPP-SO2

  • Ensure timely implementation of project activities including submission of progress reports to donor, development of annual work plans and budget monitoring, project monitoring and evaluation, trouble shooting in close coordination with the rest of PMU.
  • Provide support in continuous consultation, ecosystem mapping, and engagement with LGUs and other stakeholders to implement specific component activities and participate in learning within policy space.
  • Provide support in managing and supervising the PMU, as well as the technical specialists, consultants, and partners.
  • Contribute constructively to the development of terms of references and initiating procurement / HR processes to hire consultants, service providers and project staff as advised by the Project Manager
  • Undertake regular project activity monitoring and budget monitoring in close coordination with PMU.
  • Contribute to project communications and visibility efforts including the development a range of core communication content including advocacy in system change approaches, intelligence briefing, project reports, briefings, infographics, case studies and presentations.

Partnership building and coordination with the project’s partners to ensure timely and efficient project activity delivery

  • Strengthen government partnerships and strong and effective coordination with LGUs.
  • Identify and develop strategic partnerships with government, civil society groups, academe, and private sectors for intervention design and could add value and complement to GEPP-SO2 priority work strands.
  • Ensure coherence and identify and foster synergies with like-minded project partners and other stakeholders.
  • Contribute to improve coordination and collaboration with national government agencies, local government units, civil society, academe, private sectors, and other stakeholders.
  • Contribute to donor coordination and timely information sharing where needed as guided by the Project Manager

Represent the Project, where needed, at strategic and technical levels at project planning and coordination meetings/events

  • Act as focal point in project progress, coordination/planning meetings with project partners
  • Attend workshops/conferences and events on Circular Economy and contribute constructively to advance UNDP’s Portfolio of Innovation on Circular Economy
  • Contribute in reviewing and finalizing meeting minutes, briefing notes, and presentations related to the project scope in a timely manner and close coordination with the PMU and technical specialists/consultants

Documentation review, writing and quality assurance support

  • Ensuring timely documentation of project activity updates, data gathering, lessons learned, best practices, and case studies for monthly, quarterly, and yearly reporting purposes in close collaboration with the Project Manager, MERL Specialist, rest of the project team, and project partners.
  • Assist in the oversight of knowledge generation and learning outputs to be shared internally and externally, as well as circulate emergent intelligence and learnings across portfolio team members and project specialists.
  • Undertake review and also assist in writing project progress reports, policy briefs, progress updates, and related documents in close collaboration with Project Manager and project technical specialists/consultants.
  • Undertake review and also assist in writing and reviewing assessment reports, monitoring and evaluation between portfolio intent and implemented activities, research reports, and strategies/policies corresponding to key project deliverables as advised by the Project Manager
  • Ensure inclusive approach is reflected within all actions and implementation in close collaboration with the Project Manager and GEDSI Specialist

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core competencies:

  • Achieve Results LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
  • Think Innovatively LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
  • Learn Continuously LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
  • Adapt with Agility LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
  • Act with Determination LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
  • Engage and Partner LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
  • Enable Diversity and Inclusion LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

People Management competencies:

  • UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies:

Business Management

  • Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Digital & Innovation

  • Systems Thinking & Transformation:
    • Understand that complex problems need a non-reductionistic, holistic approach.
    • Ability to explore challenges from multiple perspectives by zooming in and out, with a focus on relationships and flows rather than individual elements; understand how certain dynamics and conditions are driving and influencing an issue.
    • Ability to develop a collective understanding by a mapping systems and their dynamics (e.g. flows or resources, information; power relations); is able to handle ambiguity and can help others navigate it.
    • Being able to identify intervention points to leverage change and system transformation by setting out a coherent collection of multiple interventions to probe the system for desirable effects. Understand that change is non-linear and unpredictable; being comfortable and able to work with emergence.

Business Direction & Strategy

  • System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development

  • Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally.

2030 Agenda

Planet

  • Nature, Climate and Energy: Green Economy: Circular economy concepts, policies and tools

Prosperity

  • Inclusive Growth: Social inclusion
Required Skills and Experience
Education:
  • Advanced university degree (master’s degree or equivalent) in Environmental or Natural Sciences, Natural Resource Management, Engineering, Industrial Ecology, Economics, Public Policy, Social Science, Sustainable Development, or other relevant fields is required, or
  • A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master´s degree.
Experience:
  • A minimum of 7 years (with Master´s degree) or 9 years (with Bachelor´s degree) of professional experience addressing the promotion of circular economy, green economy, environment and climate change, sustainable development, systemic design/portfolio approaches, or innovation.
  • At least 3 years of demonstrated experience in circular economy, green economy, environment and climate change, innovation, and management policy, programming and working with the national and local government of the Philippines, multilateral, or civil society organizations in a multi-cultural setting.
  • At least 3 years of senior-level management responsibilities of similar size and complexity
  • Professional experience in project management with international organizations, including the UN system or EU system.
  • Knowledge of EU policies, processes, and reporting requirements is an asset.

Required Languages:

  • Fluency in English and Filipino is required.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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