Secretary to a Member of the Court

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    2 months ago
  • Category:
    Administration
  • Deadline:
    09/02/2024

JOB DESCRIPTION

Job Opening
Job Opening ID: 222436
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-5
Duty Station : THE HAGUE
Department/Office : International Court of Justice
Date Posted : Dec 27, 2023
Deadline : Feb 9, 2024

Org. Setting and Reporting
The International Court of Justice (ICJ) was established by the Charter of the United Nations and is the principal judicial organ of that Organization. The Court is composed of 15 judges, each elected to serve a nine-year term of office by the United Nations General Assembly and the Security Council. Judges are selected from among persons of high moral character, who possess the qualifications required in their respective countries for appointment to the highest judicial offices. One third of the Court is elected every three years. The Court has a twofold role: first, to settle, in accordance with international law, through judgments which have binding force and are without appeal for the parties concerned, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies.

The Court is the only principal organ of the United Nations to have its own administration (Charter, Article 98). The Registry is the permanent international secretariat of the Court. Since the Court is both a judicial body and an international institution, the role of the Registry includes providing judicial support and acting as a permanent administrative organ. The activities of the Registry are thus administrative, as well as judicial and diplomatic. The Registry is headed by the Registrar, who is elected by the Members of the Court.

The incumbent reports directly to a Member of the Court. For administrative purposes, the incumbent also reports to the Co-ordinator of the Judges’ Secretaries.
Responsibilities
Under the direct supervision of a Member of the Court, the incumbent will perform the following duties:
– Provide high-level administrative and secretarial assistance to a Member of the Court.
– Perform, under minimal supervision, a wide range of office management and administrative support functions.
– Screen and prioritize incoming correspondence; assemble relevant background documents and references; identify issues requiring the judge’s attention; monitor and follow up on actions to be taken.
– Maintain the judge’s agenda and assist in managing priorities.
– Serve as a communication link between the judge and other Court personnel; serve as a key liaison with the diplomatic corps, international organizations, Dutch local authorities and judicial and academic institutions.
– Keep the judge’s team informed by conveying directives, status updates and other relevant information.
– Draft various correspondence in English and in French.
– Proofread, edit and format documents following the Court’s formatting guidelines.
– Manage files and related databases on confidential judicial matters and non judicial matters.
– Prepare, process and classify documents, often of a confidential nature.
– Handle processes for leave and attendance records, travel arrangements, visa applications, authorizations, expense reports, conference room bookings.
– Occasionally greet and escort high-ranking officials and visitors, and organize group visits and receptions.
– Perform other related duties, as assigned.
Competencies
– Professionalism: Ensures high quality and accuracy of work; ability to prepare and proofread documents for distribution and/or print; shows pride in work and achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
– Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed.
– Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
– Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
– Respect for diversity: Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work; examines own biases and behaviours to avoid stereotypical responses; does not discriminate against any individual or group.
Education
Completion of secondary school education. A post-secondary diploma would be an asset.
Job – Specific Qualification
Not available.
Work Experience
At least five years of relevant and progressively responsible work experience in an international environment is required.

Experience working for a judge in an international court or tribunal or in a judicial setup would be an asset. Experience assisting a senior executive or official is desirable.

Experience in finalizing complex legal documents and preparing and proofreading documents before distribution and/or print is required.

Experience of etiquette and diplomatic protocol, together with the ability to maintain the utmost discretion, is desirable.

Experience using Microsoft Office Suite is required.

Knowledge of other IT tools is desirable.

Experience with an integrated information management system, such as Inspira, Umoja or other Enterprise Resources Planning (ERP) system is desirable.

Experience in the United Nations Common System or other comparable organization is desirable.
Languages
English and French are the official and working languages of the International Court of Justice. An excellent command of either English or French and a sound working knowledge of the other language is required. Knowledge of other official languages of the United Nations and of Dutch may be an asset.

This job has expired.