Events Logistics Support Consultant of the Fiscal Management Division

  • Salary:
    negotiable / YEAR
  • Job type:
    CONTRACTOR
  • Posted:
    2 months ago
  • Category:
    Budget and Accounting, Finance, Procurement, Supply and Logistics
  • Deadline:
    17/01/2024

JOB DESCRIPTION

Post of duty: Washington D.C.

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position:

The Fiscal Management Division (IFD/FMM) supports the efforts of the governments of Latin America and the Caribbean to reinforce their fiscal policy and management at both the national and subnational levels to boost economic development and reduce inequality and poverty. FMM’s main work areas are tax policy and administration, public expenditure policy and administration, subnational fiscal policy and administration, fiscal sustainability, macro-fiscal policy, and fiscal transparency.

We are looking for a professional that must be able to develop creative approaches to everyday administrative and event challenges and work well in a fast-paced environment, to multitask, maintain a focus on details, and have superb organizational abilities. The consultant will need to have advanced communication and people skills, as he/she will engage with all members of the Fiscal Management Division team as well as the Knowledge, Innovation and Communications Department to calendarize, produce and disseminate events in different countries.

The Fiscal Management Division promotes dialogues, learning forums, and study tours with member countries, to facilitate knowledge sharing and dissemination of analytical products of the IDB and other organizations, and the exchange of lessons learned and best practices inside and outside the Latin American and Caribbean region. The Division also organizes trainings for its staff through a series of seminars, workshops, and other events, sometimes facilitated by own Division members or by international experts.

These events require logistics and other administrative planning. The logistics consultant must follow the Division’s administrative processes and be able to communicate clearly and efficiently with the Division’s administrative team to support the management of contracts with external vendors for the Division’s event as well as different types of payments, manage expense reports and execute budget related activities. The consultant must also work together with technical specialists and the division’s communications team in the design and dissemination of events, which can be multilingual (English, Spanish and Portuguese), in-person, hybrid or virtual.

What you’ll do:

In coordination with FMM front Office and the Knowledge Innovation and Communications Department, provide high quality support in event organization, including all logistics involved in the planning stage and the delivery of the event, including:

  • Events requirements identification and scheduling including preparation of event budget estimation and execution monitoring.
  • Support the FMM learning coordinator and the FMM Front Office team in the registration and organization of internal FMM events (brown bag lunches (BBL), workshops, and other internal training events), including reservation of conference room, catering, Zoom or Teams etc.
  • Coordination of services (Hotel, conference rooms, audiovisual support, catering services, translation, interpretation, printing, virtual and physical room setup, and assembly, among others, depending on the need) including negotiation with external providers in coordination with the events logistics team of the Knowledge Learning and Innovation Department.
  • Prepare letters of agreement, travel arrangements, expense reports when needed.
  • Preparation of a clear work-plan for successful event delivery. (One work-plan and budget per assigned event).
  • Coordinate the reservations/purchases for trips, hotels, lists of participants and per diem payments to participants following IDB policies.
  • Upload events information to the IDB learning system.
  • Work under the supervision of the learning coordinator and the communications team to produce, send and track email invitations, produce banners and other marketing materials to promote the event and post-event dissemination materials such as brochures and videos, if necessary.
  • Online, hybrid and on-site event support.
  • Expertise with online event platforms and execution.
  • Maintain contract files up and to date.
  • Maintain updated the division contract databases.
  • Work closely with the Division’s Resource Planner and Budget Coordinator to assist on administrative requirements and processes.
  • Have knowledge of regulations/norms and procedures of the Bank to effectively perform each of the processes under responsibility.
  • Other tasks as needed.

What you’ll need

  • Education: Bachelor’s degree in business administration, public relations, marketing, communications, event management or other fields relevant to the responsibilities of the role.
  • Experience: 2 years of relevant work experience preferred. Having worked at the IDB is a plus.
  • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Key skills:

  • Learn continuously.
  • Collaborate and share knowledge.
  • Focus on clients.
  • Communicate and influence.
  • Innovate and try new things.

Requirements:

  • Citizenship: You are a citizen of one of our 48-member countries.
  • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration:

  • Type of contract: International Consultant Full-Time.
  • Length of contract: 12 months.
  • Work Location: On site.

What we offer:

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

  • A competitive compensation packages.
  • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
  • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
  • Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
  • We offer assistance with relocation and visa applications for you and your family when it applies.
  • Hybrid and flexible work schedules.
  • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
  • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
  • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture:

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

About the IDB Group:

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB:

We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

Follow us:

https://www.linkedin.com/company/inter-american-development-bank/

https://www.facebook.com/IADB.org

https://twitter.com/the_IDB

 

 

Additional Information
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