08-Jan-24 (Midnight New York, USA)
12d 12h 30m
12 Months (with possible contract extension)
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Under the overall guidance of the Country Representative and the daily supervision by the Operations Manager, the Front office and admin Assistant provides reliable assistance and services. The staff demonstrates a client-oriented approach, tact, and ability to work with people of different national and cultural backgrounds.
is responsible for the execution of a wide range of operational and administrative assistance services in the Country Office ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational UN Women rules, regulations, policies, procedures, and approved allocations. The Front office and admin assistant promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices, and guidelines.
The Front office and admin assistant works in close collaboration with the Programme and Operations Team in the Country Office in solving complex administrative -related issues.
Summary of Key Functions:
Under the direct supervision of the Operations Manager, the incumbent performs the following duties:
Provide front office & administrative support to the office.
Support to external relations activities
Performs other duties as required.
Provide cover as alternate to the administrative assistant to the representative.
Facilitate effective communications and information management support.
Impact of Results
The key results have an impact on the efficiency of the Country Office.
Ability to administer and execute financial and accounting processes and transactions.
Education and certification:
Please attach a completed P11 to your application. Kindly note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
UN Women Personal History form (P-11) can be downloaded from http://www.unwomen.org/en/about-us/employment.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)