Transportation Assistant-Driver, NPSA5 (Dnipro or Poltava)

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    2 months ago
  • Category:
    Travel and Transportation
  • Deadline:
    16/01/2024

JOB DESCRIPTION

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue in the medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socio-economic progress could be set-back by almost 20 years. In the short-term, 62% of the population is at high risk of falling into poverty. Ukraine’s economy is set to shrink by 45% this year due to the war and even with a moderate recovery in the next few years, by 2025 the GDP would still only be two-thirds of the pre-war GDP in 2021.

The complex humanitarian, development and peace challenges underscore the importance of programming that responds to the multiple dimensions of the crisis. UNDP launched its Resilience Building and Recovery (RBR) framework for Ukraine on 11 April 2022 to immediately respond to the development and humanitarian challenges. The overall objective is to preserve development gains in Ukraine, mitigating risks of descent into a governance and service delivery crisis, embedding activities for recovery from the onset of the humanitarian effort, and facilitating a swift return to development pathways and processes for national attainment of the SDGs.

The Recovery and Peacebuilding projects (the Projects) implemented within Inclusive Development, Recovery and Peacebuilding (IDRPB) Portfolio are an integral part of UNDP’s offer via the RBR framework. The Projects support the economic recovery of war-torn communities, further accelerating the decentralization and health-care reforms in these regions, and strengthening community security and social cohesion in target communities. After the large-scale Russian invasion began on 24 February 2022, the Projects expanded their activities to the most war-affected oblasts of Ukraine, located primarily in the east and south of Ukraine.

Based on previous experience and to support the strengthened resilience and early recovery of war-affected communities in the selected target areas of Ukraine, UNDP and the European Union, a long-term partner (including for UNDP’s programme in the east), have in parallel launched the “EU4Recovery – Empowering Communities in Ukraine” (EU4Recovery) project, which will ensure a multiplier effect by further expanding key interventions mentioned above. EU4Recovery interventions are grouped under the following key objectives:

•      Target communities have increased access to quality public services that respond to the needs of all population groups, with a particular focus on the most vulnerable.

•      Community security is enhanced, and the social fabric is maintained in project target areas.

EU4Recovery is being implemented via an area-based approach, whereby the synergies to be extracted from a multi-sectoral approach have maximum impact on the lives of individuals at community level.

In this context, UNDP is recruiting the Transportation Assistant-Driver who will be responsible for proper day-to-day management of transportation services in the Projects, proper and timely maintenance of the car fleet, monitoring and control of the usage of the official vehicles and fuel consumed, providing reliable and safe driving services, administrative clerical support, general office and facilities management, ensuring a high degree of accuracy of work and timely delivery of results. The Transportation Assistant-Driver demonstrates a client-oriented approach, a culture of safety, a high sense of responsibility, courtesy, tact, and the ability to work with people of different national and cultural backgrounds.

The incumbent will accelerate gender equality and women’s empowerment with all implementations and promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation, and abuse.

Duties and Responsibilities
1. Fleet Management
  • Plans day-to-day operations of the UN RPP car fleet, assigns vehicles and drivers to support specific trips and missions as requested by UN RPP personnel, and ensures compliance with UN safety and security rules and regulations;
  • Assists in the development of ConOps and mission plans, including the allocation of vehicles and equipment, as well as logistical arrangements;
  • Coordinates the work of drivers; schedules mandatory training for UN RPP drivers, ensuring it is conducted in a timely manner; organizes induction training for UN RPP personnel in the area of transport; provides briefings and/or training to junior / newly appointed staff as needed;
  • Monitors fuel consumption to ensure it is in line with the milage of UN RPP cars, prepares fuel consumption reports, and ensures that fuel cards are re-filled on time;
  • Prepares statistical reports on usage/distribution of vehicles;
  • Oversees and renews vehicle insurance;
  • Acts as the primary point contact in case of traffic accidents involving UN RPP vehicles and maintains accident case files; ensures prompt compliance with rules and regulations in the event of accidents, working in close cooperation with the RPP Field Security Specialist and Field Security Officer to take necessary immediate actions;
  • Provides comprehensive logistical support, including all necessary provisions for large programme missions; coordinates logistics operations with UN agencies and other counter-parts;
  • Participates in the inventory process related to the fleet of vehicles;
  • Ensures proper filing and archiving of documents related to the fleet management.

 2. Vehicle Maintenance and Repairs

  • Plans and arranges regular maintenance, minor and capital repair of all UN RPP soft-skin and armored vehicles to ensure that the vehicle fleet remains in the best possible technical condition, keeps record and updates the data on repair and maintenance of UN RPP vehicles;
  • Acts as the technical focal point with local suppliers regarding matters within the scope of responsibilities, including fuel suppliers, vehicle spare parts providers, service stations, GPS companies;
  • Physically oversees and supervises vehicle diagnostics, maintenance, and repairs of UN RPP vehicles conducted by car maintenance service providers;
  • Performs first-line vehicle service/repair assessment;
  • Provides information to the Administrative Associate and Field Operations Manager on optimizing costs associated with the maintenance and repair of official vehicles;
  • Assists Administrative Associate and Field Operations Manager in preparation of budgets related to maintenance and repair of UN RPP vehicles;
  • Prepares UN RPP vehicles for winter/summer seasons including changing tires; advises UN RPP drivers on necessary actions for winter season preparedness;
  • Prepares newly arrived official vehicles for use, ensuring they are fully equipped with necessary security, communication equipment, and vehicle accessories in accordance with UN internal policies.

3. Provision of reliable and secure driving services (when required)

  • Drives UN vehicle for the transportation of UN personnel and visitors, including possible overnight trips, and during security phases;
  • Ensures the delivery and collection of mail, documents, and other items.

4. Administrative-clerical services: 

  • Provides clerical support to operational and programme activities;
  • Collects needs and provides input for procuring low-value goods and services upon request of the supervisor, including vehicle consumables, small spare parts, office stationery etc.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

 Institutional Arrangement

The Transportation Assistant-Driver will carry out assigned tasks under the direct supervision of the Recovery and Peacebuilding Field Operations Manager, overall guidance and oversight of Programme Manager and in close collaboration with other members of the UNDP team.

Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies
Business Management: Communication: 
  • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Ability to manage communications internally and externally, through media, social media, and other appropriate channels
Business Management: Resource Management:
  • Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
Business Management: Operations Management:
  • Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanism
Administration & Operations: Vehicle Management: 
  • Design policy & procedure (POPP) for fleet management; support offices in managing their fleet globally; represent UNDP at road safety and fleet management UN forums
Required Skills and Experience
Education:
  • Secondary Education is required. A university degree will be considered an advantage but is not required.
  • Valid driving license of B and C categories is required.
Experience:
  • Minimum 5 years of professional driving experience in combination with experience in administrative/clerical office support is required.

Required skills:

  • Knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Experience in the usage of computers and office software packages (MS Word, Excel) is required.
  • Knowledge and practical skills of working with transport regulations (vehicles registration, licensing, etc.)
Desired skills:
  • Prior experience in car repair and maintenance will be considered a strong advantage.
  • Previous experience in administration, procurement, logistics, transportation, machine manufacturing or related areas will be considered an asset.
  • Experience in driving armored vehicles will be considered an advantage.
  • Prior experience of working with UN or other international organizations and/or projects will be considered an asset.
Required languages:
  • Fluency in the national language of the duty station is required for local personnel.
  • Working level of English is required
Professional Certificates:
  • Valid Ukrainian driving license categories B and C (soft skin and armored vehicles up to 5,500 kg) is required.
  • Valid driving license category D is an asset.
Disclaimer
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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