Job Opening ID: 223901
Job Network : Management and Administration
Job Family : Finance
Category and Level : Professional and Higher Categories, P-3
Duty Station : GENEVA
Department/Office : United Nations Office at Geneva
Date Posted : Dec 27, 2023
Deadline : Jan 25, 2024
Org. Setting and Reporting
This position is located in the Programme Planning and Budget Section, Financial Resources Management Service, Division of Administration, United Nations Office at Geneva. The incumbent will report to the Chief of the Section.
Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:
– Reviews, analyses and finalizes the preparation of the annual Programme Plan on the basis of submissions from Services, taking into account recommendations and decisions of specialized inter-governmental bodies.
– Provides supporting information to relevant intergovernmental and expert bodies in their review of the annual Programme Plan; assists in securing approval from the General Assembly.
– Ensures legislative mandates are accurately translated into programme budgets.
– Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
– Reviews, analyses and provides input into the finalization of programme budget/financial implications in case of additional mandates.
– Provides supporting information to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
– Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
– Monitors budget implementation and determines/recommends reallocation of funds when necessary.
– Monitors expenditures to ensure that they remain within authorized levels.
– Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
– Manages the creation of grants, evaluates requests for budget release, and makes related recommendations.
– Prepares relevant documentation with respect to budget performance submissions.
– Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
– Acts as Certifying Officer under Financial Rule 105.5 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
– Contributes to the development and implementation of cost recovery mechanisms.
– Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
– Monitors and supervises the work of subordinate staff as required.
– Performs other related duties, as assigned.
PROFESSIONALISM: Knowledge of financial and budgetary principles and practices, budget formulation, and financial administration of resources. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
An advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.
A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
At least three (3) years of relevant professional experience within the United Nations Common System is desirable.
Experience in the areas of grants management and cost recovery is desirable.
Experience in supervising staff is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.