ASSOCIATE HUMAN RESOURCES OFFICER (Temporary Job Opening)
Job Opening ID: 225409
Job Network : Management and Administration
Job Family : Human Resources
Category and Level : Professional and Higher Categories, P-2
Duty Station : NEW YORK
Department/Office : Department for General Assembly and Conference Management
Date Posted : Jan 10, 2024
Deadline : Jan 23, 2024
Org. Setting and Reporting
This temporary job opening is located in the Executive Office of the Department for General Assembly and Conference Management in New York. The incumbent reports to the Deputy Executive Officer under overall supervision of the Executive Officer.
Within delegated authority, the Associate Human Resources Officer will be responsible for the following duties:
•Coordinates the full range of staff and human resource support, i.e. staff recruitment and promotion, performance appraisal, workforce planning, training and career development, and personnel administration of staff ensuring consistency in the interpretation and application of the Staff Regulations and Rules and related personnel policies and directives;
•Prepares job openings and reviews applications.
•Reviews recommendation on the selection of candidate by hiring managers.
•Prepares and presents cases for filling of vacancies to Central Review Bodies.
•Serves as ex-officio in competency based interview panels.
•Monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
•Supervises the maintenance of the human resources filing system.
•Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
•Advises on matters of Administration of Justice.
•Maintains contact with other Secretariat bodies, in particular the Office of Human Resources, the Office of Programme Planning, Finance and Budget, and the Department of Operational Support.
•Reviews the applications for internship programmes; handles correspondence with applicants.
•Provides advice and support to managers and staff on human resources related matters.
•Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs.
•Provides induction orientation and briefing to new staff members.
•Provides guidance to programme managers on the application of classification policies and procedures.
•Prepares classification analysis of jobs in Professional and General Service and related categories.
•Keeps abreast of developments in various areas of human resources.
•Prepares reports for analysis from a variety of sources.
•Perform other duties as required.
-Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting.
-Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements.
-Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
A first-level university degree in human resources management, business or public administration, social sciences.
Job – Specific Qualification
A minimum of two years of experience in human resources management and human resources administration is required.
A minimum of one year of experience in human resources in Enterprise Resource Planning such as SAP Umoja or similar, is required.
Experience working with a recruitment module/talent management system such as Oracle People Soft (Inspira) or similar applications is required.
Experience within the UN system or another international organization is required.
Experience in data analytics, information management or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another official United Nations language is desirable.