ASSOCIATE PROCUREMENT OFFICER
Job Opening ID: 224120
Job Network : Logistics, Transportation and Supply Chain
Job Family : Procurement
Category and Level : National Professional Officers, NO-B
Duty Station : PORT-AU-PRINCE
Department/Office : United Nations Mission Integrated Office in Haiti
Date Posted : Jan 10, 2024
Deadline : Feb 8, 2024
Org. Setting and Reporting
The United Nations Integrated Office in Haiti (BINUH) was established by Security Council resolution 2476 and is mandated to promote and strengthen political stability and good governance; including the rule of law, preserving and advancing a peaceful and stable environment, supporting an inclusive inter-Haitian national dialogue, and protecting and promoting human rights in Haiti.
This position is located within the United Nations Integrated Office in Haiti (BINUH), duty station Port-au-Prince. The Associate Procurement Officer reports to the Chief Procurement Officer.
Within delegated authority, the Associate Procurement Officer will be responsible for the following duties:
• Plans procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature.
• Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of corrective action.
• Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
• Develops vendor pre-qualifying criteria, identifies product sources and evaluates vendor performance as regards quality, prices, delivery, equipment, etc.
• Solicits and evaluates bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements.
• Compiles and presents procurement data; prepares all relevant supporting documents and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Coordinates timely delivery of goods and services.
• Participates in the market and supplier research.
• Prepares a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
• Performs other duties as assigned.
Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Client and Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required.; Allocates appropriate amount of time and resources for completing work; foresees
risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Recognized qualification in procurement and contracting such as Chartered Institute of Procurement and Supply (CIPS) level 4 is desirable.
A minimum of two (2) years of progressively responsible experience in procurement, contract management, administration, or related area, is required.
Experience in the use of procurement-related functions in Enterprise Resource Planning and other procurement-related and/or supply chain information management systems is required.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required.