ASSOCIATE FINANCE AND BUDGET OFFICER (Temporary Job Opening)
Job Opening ID: 225410
Job Network : Management and Administration
Job Family : Finance
Category and Level : Professional and Higher Categories, P-2
Duty Station : NEW YORK
Department/Office : Department for General Assembly and Conference Management
Date Posted : Jan 10, 2024
Deadline : Jan 23, 2024
Org. Setting and Reporting
This position is located in the Executive Office of the Department for General Assembly and Conference Management, New York. The incumbent reports to a manager in the finance team, under the overall supervision of the Executive Officer.
Within delegated authority, the Associate Finance & Budget Officer may be responsible for the following duties (These duties are generic and may not be carried out by all Associate Finance & Budget Officers):
– Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
– Provides advice and support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; assists in securing approval from the General Assembly.
– Ensures legislative mandates are accurately translated into programme budgets.
– Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; (b) smaller-sized peacekeeping operations; ensure compliance with the medium-term plan and other legislative mandates
– Reviews and analyses programme budget/financial implications to the Security Council statements in light of additional mandates.
– Assists managers in the elaboration of resource requirements for budget submissions.
– Provides support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
– Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
– Monitors budget implementation and recommends reallocation of funds as necessary.
– Monitors expenditures to ensure that they remain within authorized levels.
– Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
– Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
– Assists in the preparation of budget performance submissions.
– Reviews and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
– Assists in providing substantive support to intergovernmental and expert bodies.
– Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
– Performs other related duties, as assigned.
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
A first-level university degree in business or public administration, finance, accounting, or related field is required.
Job – Specific Qualification
A minimum of two years of progressively responsible experience in finance, budget, accounting, business administration or related area is required.
Experience with financial information systems and/or ERP (Umoja/SAP) is required.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations official language is an advantage.