Senior Associate, Award Compliance Operations (P1)

  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    2 months ago
  • Category:
    Project Management
  • Deadline:
    25/01/2024

JOB DESCRIPTION

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.

Summary

The Senior Associate, Award Compliance Operations (ACO) manages agency’s designated funding awards with the support of the Lead Associate, ACO. In addition, the Senior Associate supports compliance with donor and agency requirements by ensuring accurate and timely award set up in Save the Children’s award management and financial systems. You will ensure audit-readiness by implementing data quality guidelines and supporting the management of award files. You will also partner with the team to support monitoring complex awards and the development of award compliance policies and procedures.

What You’ll Be Doing (Essential Duties)

Award Administration (55%)

  • Coordinate with Partnerships & Philanthropy team and facilitate fund transfers for designated awards.
  • Manage designated and foregone CAM awards and ensure the spendings are in line with donor requirements and agency policies.
  • Review agreements, modifications and other related award documents when applicable; draft award workflows for team members; liaise with relevant stakeholders such as Award Management and other Finance teams, as necessary.
  • Ensure accurate award set up in SCUS financial system (Agresso).
  • Request subaward payments and lead reconciliation process and tracking.
  • Monthly review of expenses against budget for designated and undesignated Sources of Funds.
  • Support annual carryforward process for all designated Sources of Funds

Compliance Monitoring (20%)

  • Coordinate monitoring of medium risk level awards and documentation.
  • Lead quarterly sampling of award documentation.
  • Document sampling guidance, best practices, and known exceptions.
  • Coordinate ACO audit support documentation, liaising with other teams as necessary.
  • Support data quality monitoring and the correction of errors.
  • Ad hoc monitoring activities, as required.

Knowledge Management (20%)

  • Ensure ACO trackers (workflow, partner payments, partner ICR) are complete in conjunction with quarterly reports.
  • Coordinate, document, and track annual vetting for Save the Children Alliance Members.
  • Lead organization of Teams files for the ACO team in partnership with Finance Knowledge Management leadership.
  • Partner with Lead Associate, Compliance Operations Monitoring & Learning to maintain documents and tools on intranet (SharePoint).
  • Coordinate and edit ACO policies and procedures:
  • Ensure that they align with the Finance Manual;
  • Coordinate stakeholder review of edits;
  • Provide editing support and contribute content, where applicable.

Administrative Support (5%)

  • Coordinate unit meetings.
  • Team data management (trackers, pending policy and process updates, presentation visuals).

Required Qualifications

  • Minimum of a High School Diploma or equivalent, plus at least 2 years of relevant experience
  • Demonstrated experience in award management, award compliance, non-profitfinance, or data quality
  • Professional proficiency in MS Office suite
  • Professional proficiency in spoken and written English
  • Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
  • Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging.

Preferred Qualifications

  • Knowledge of compliance requirements for key SCUS donors (USAID, Global Fund, UN, Gates Foundation, USDA, BPRM, etc.)
  • Advanced MS Excel proficiency

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

  • Geo 1 – NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $55,250 – $61,750 base salary
  • Geo 2 – Locations around the US National Labor Cost Average: Target Salary for this position is $50,150 – $56,050 base salary
  • Geo 3 – Locations significantly below the US National Labor Cost Average: Target Salary for this position is $45,050 – $50,350 base salary

Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here). Employee may be eligible for an incentive program. Save the Children also offers paid vacation, accrued at least 12 days a year, depending on paygrade and length of service, paid safety and wellness leave of at least 1 day per month worked for a full time employee which is pro rata reduced for employees working less than a full time schedule, and at least 10 paid holidays a year. Employees may be eligible for additional bonus compensation. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, family leave, paid parental/adoption leave of 60 days, commuter benefits, paid caregiver leave days, 1 paid volunteer day a year, paid critical child illness leave days, dress for your day, and much more.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: anaccountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.?

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond.? As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with?all?people to fight for equal rights, justice, inclusion, and belonging.?

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.?

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

This job has expired.