Senior Administrator, Billing, Reporting, & Analysis (S3) – Part-time

  • Salary:
    negotiable / YEAR
  • Job type:
  • Posted:
    1 month ago
  • Category:
  • Deadline:


Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.


The part-time Senior Administrator, Billing, Reporting & Analysis, will act as a centralized communicator between non-finance colleagues, country offices, and donor billing team providing administrative and operational support on a part time basis. This role is responsible for supporting grant specific general ledger verifications, creation and oversight of donor reporting trackers and document storage, lead in coordination of award closeouts, continuous improvement and efficiency, and other ad hoc projects as needed.

What You’ll Be Doing (Essential Duties)

  • Serve as point of contact with relevant stakeholders to support collection and review of expenditure supporting documentation for specified awards (50%)
    • Receive, organize, and complete first round review of supporting documentation in conjunction with relevant stakeholders.
    • Create and maintain trackers of all items requested and received as well as relevant communications related to requested items and clarifications as needed.
    • Establish calendar of known compliance requirements (i.e., audit) and coordinate amongst teams through completion.
  • Reporting Collection & Accountability (20%)
    • Responsible for the overall maintenance and management of document repository for all submitted donor financial reports in close coordination with donor billing team.
    • Update both AMS & Agresso reporting schedules in line with monthly submissions and liaise with both International Programs and ACOR teams to ensure financial reporting key performance indicators are both met and accurate. Lead in follow through to resolution for any discrepancies between systems.
  • Closeouts (20%)
    • Using existing checklists from other teams, establish process specifically for the use of Donor Billing, to systematize award closeout backlogs.
    • Proactively establish monthly review in coordination with ACOR team and generate journal voucher entries.
  • Continuous Improvement & Efficiency (10%)
    • Maintain required reporting templates per donor specifications.
    • Facilitate review and updates of existing EFRAP policy and procedures to new required agency guidelines while ensuring completeness of topics covered.
    • Data analysis for continuous improvement and efficiency projects.
    • Lead cleanup of existing shared computer drive to SharePoint online and creating a workflow for future use.
    • Perform other duties as may be required.

Required Qualifications

  • Minimum of a High School Diploma or equivalent, plus at least 2 years of relevant experience or education
  • Professional proficiency in MS Office suite
  • Professional proficiency in spoken and written English
  • Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
  • Demonstrated commitment to fostering and maintaining an environment of diversity, inclusion, and belonging

Preferred Qualifications

  • Experience with financial systems and general accounting language/principal
  • Ability to prioritize workload and meet deadlines with attention to detail
  • Demonstrated commitment to problem solving and achieving established goals
  • Prior experience with USAID-funded programs, including contracts, is a desirable advantage


Save the Children is offering the following annualized salary ranges for this position, dependent on candidate location:

  • Geo 1 – NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $55,250 – $61,750 annualized base salary ($26.56 – $29.68/hr)
  • Geo 2 – Locations around the US National Labor Cost Average: Target Salary for this position is $50,150 – $56,050 annualized base salary ($24.11 – $26.94/hr)
  • Geo 3 – Locations significantly below the US National Labor Cost Average: Target Salary for this position is $45,050 – $50,350 annualized base salary ($21.65 – $24.20/hr)

Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here). Employee may be eligible for an incentive program.  Save the Children also offers paid vacation, accrued at least 12 days a year, depending on paygrade and length of service, paid safety and wellness leave of at least 1 day per month worked for a full time employee which is pro rata reduced for employees working less than a full time schedule, and at least 10 paid holidays a year. Employees may be eligible for additional bonus compensation. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, family leave, paid parental/adoption leave of 60 days, commuter benefits, paid caregiver leave days, 1 paid volunteer day a year, paid critical child illness leave days, dress for your day, and much more.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more. 

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond.  As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

This job has expired.