Administrative Assistant – General Administration Consultant

  • Salary:
    negotiable / YEAR
  • Job type:
    CONTRACTOR
  • Posted:
    1 month ago
  • Category:
    Administration
  • Deadline:
    01/02/2024

JOB DESCRIPTION

Post of duty: Washington, DC – USA

 

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

 

About this position:

We are looking for a motivated candidate to join our team as an Administrative Assistant. Your role will be crucial in providing necessary administrative support services while contributing to fostering a positive work environment in the Vice Presidency of countries (VPC) in Headquarters

 

What you’ll do:

  • Provide administrative services in all daily functions as necessary and actively collaborate in promoting a good work environment.
  • In the absence of the Senior Administrative Analyst, handle all matters related to the Vice President’s agenda.
  • Contribute to the Vice-Presidential advisors in coordinating their schedules.
  • Coordinate daily and effectively with the administrative analyst for follow-up on pending actions.
  • Manage the VPC mailbox by redirecting information and requests to the appropriate recipients within the VPC front office.
  • Follow up with regional manager offices or others regarding input and feedback requests to meet deadlines.
  • Manage the processing of contracts and payments for individual consultancies in the VPC.
  • Handle the processing of contracts for consulting firms (including BEO processes).
  • Manage the processing and monitoring of payments.
  • Supervise compliance with staff time reports, management of leaves, mandatory courses, annual self-assessments, among other corporate requirements, ensuring the quality of information. Process management and financial information analysis.
  • Prepare all relevant information for official missions, including the preparation of travel authorizations (TA) and expense reports (SOE) for members of the VPC office.
  • Coordinate authorization requests to attend external events on behalf of the Bank, through SEC, ORP, and KIC, following the guidelines established in AM-130.
  • Collaborate in the planning and execution of VPC events. Provide logistical support in coordinating conferences, meetings, and external events.
  • Contribute to the tracking of documents received through the Document Distribution System (D2S), including approval if indicated by the advisors.
  • Collaborate in budget monitoring execution and the general reconciliation of expenses.

 

What you’ll need:

 

  • Education: Associate and/or bachelor’s degree (or equivalent advanced degree) in Business Administration or other fields relevant to the responsibilities of the role.
  • Experience: At least 2 years of progressive experience in Business Administration with proficiency in Microsoft Office, Outlook, and Internet use as tools for research and consultation. Preferably familiar with the Bank’s information systems: Microsoft Office and Outlook.
  • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Key skills:

  • Learn continuously.
  • Collaborate and share knowledge.
  • Focus on clients.
  • Communicate and influence.
  • Innovate and try new things.

Requirements:

 

  • Citizenship: You are a citizen of one of our 48-member countries.
  • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

 

Type of contract and duration:

 

  • Type of contract: International Consultant Full-Time.
  • Length of contract: 19 months.
  • Work Location: On-site.

 

What we offer:

 

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

  • A competitive compensation packages.
  • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
  • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
  • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
  • We offer assistance with relocation and visa applications for you and your family when it applies.
  • Hybrid and flexible work schedules.
  • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
  • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
  • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture:

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

 

About the IDB Group:

 

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

 

About IDB:

 

We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

 

Follow us:

 

https://www.linkedin.com/company/inter-american-development-bank/

https://www.facebook.com/IADB.org

https://twitter.com/the_IDB

Additional Information
This job has expired.