Office of the Sanctions Officer Administrative Assistant – Full-Time Consultant

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    CONTRACTOR
  • Posted:
    1 month ago
  • Category:
    Administration
  • Deadline:
    25/01/2024

JOB DESCRIPTION

Post of duty: Remote

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Sanctions Officer (SO) is the first tier (first instance) of the IDB Group’s Sanctions System. The Sanctions System addresses allegations of prohibited practices—including corruption, fraud, coercion, collusion, obstruction, and misappropriation—in IDB Group-financed operations. The Office of Institutional Integrity (OII) investigates such claims and submits Statements of Charges and Evidence (SOE) to the SO. The SO’s duties include a thorough examination of the SOE, overseeing the presentation of counterarguments and evidence by those under investigation, and adjudicating the validity of the allegations based on the evidence. If an allegation is substantiated, the SO imposes sanctions in line with the established Sanctions Procedures.

The IDB Group is searching for a bilingual consultant, proficient in English and Spanish, to deliver comprehensive administrative support to the Office of the Sanctions Officer (SOO).

What you’ll do:

The selected candidate must be self-directed and highly organized and will be expected to perform, among others, the following tasks:

 

  • Provide comprehensive resource planning and administrative support to the SOO while overseeing the administrative budget execution, ensuring efficient and timely use of resources, including expense documentation, payments processing, planning procurement, expense projections, transfers, and reclassifications.
  • Prepare budget analytics and reports, manage P-card purchase workflows, coordinate with the relevant officer, handle reclassification requests, and maintain up-to-date documentation on administrative processes and budget reconciliations.
  • Coordinate with BDA on annual budget planning and execution, ensure internal documentation for administrative and budget procedures and system reconciliations is current, keep SOO personnel updated on procedural changes, and monitor compliance with the Bank’s mandatory training requirements.
  • Manage the contracting process and oversee individual consultants and firms in compliance with HRD and Corporate Procurement regulations, encompassing requisitioning in SAP and TALEO, recording contracts in Service Central, and processing contractual amendments and agreements.
  • Organize the SO schedule, manage internal and external meetings, prepare agendas, document minutes, and track action items. Coordinate all travel-related administrative tasks for the SO, such as making reservations, ensuring visa compliance, and processing travel authorizations.
  • Orchestrate logistics for internal and external events, including creating presentations, managing speaker contracts, arranging travel plans, and coordinating event services.
  • Administer case files by ensuring all records are systematically organized in physical and digital formats, update the Case Management System, and maintain the Ez-Share electronic repository.
  • Execute logistical and administrative duties for issuing Notices of Administrative Action, which involves producing copies, verifying consistency, assembling binders, confirming addresses, and overseeing courier dispatches to ensure prompt delivery.
  • Generate and present statistical data, graphs, and results to aid in crafting tailored reports, including periodic reports for the IDB Group Board of Directors.
  • Craft and refine essential communications, including memos, and edit and proofread documents as directed by the SO.

 

What you’ll need:

  • Education: Technical studies or associate degree or equivalent in Business Administration, Information Technology, Data Management, or related fields.
  • Experience: Between 2 and 5 years of relevant professional experience.
  • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Key skills:

  • Engage in continuous learning to stay abreast of industry developments and maintain professional growth.
  • Foster collaboration and share knowledge to build a robust and informed team environment.
  • Prioritize client needs and satisfaction as a central aspect of service delivery.
  • Hone communication skills to influence and persuade a diverse audience effectively.
  • Champion innovation by embracing and experimenting with new ideas and technologies.
  • Demonstrate certain knowledge of databases and familiarity with IT systems such as Oracle/Hyperion, SAP, Salesforce, DocuSign, and Power BI to support data-driven decision-making.
  • Demonstrate proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint).

 

Requirements:

  • Citizenship1: You are a citizen of one of our 48-member countries.
  • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
  • Remote Modality: The selected candidate will not provide services from the Bank’s office and will not be provided a physical space on the premises of the Bank’s Country Office. The candidate selected will be responsible for setting up the space, and for having the equipment, internet, and phone accesses to accomplish these TORs, outside the Bank’s office. Access to the Bank’s systems will be arranged in coordination with the Bank.

Type of contract and duration:

  • Type of contract: National Consultant (National Remote Modality)
  • Length of contract: 12 months renewable up to a total of 36 months.
  • Work Location: Remote.

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

  • A competitive compensation package.
  • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
  • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
  • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
  • We offer assistance with relocation and visa applications for you and your family when it applies.
  • Hybrid and flexible work schedules.
  • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
  • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
  • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture:

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

About the IDB Group:

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB:

We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

Follow us:

https://www.linkedin.com/company/inter-american-development-bank/

https://www.facebook.com/IADB.org

https://twitter.com/the_IDB

 

 

1 For National Remote Consultant: Argentina, Barbados, Bahamas, Belize, Bolivia, Brazil, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Peru, Panama, Paraguay, Suriname, Trinidad & Tobago, Uruguay

Additional Information
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