Procurement Senior Analyst (Retainer)

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    1 month ago
  • Category:
    Procurement, Supply and Logistics
  • Deadline:
    05/02/2024

JOB DESCRIPTION

 

Ukraine Country Office (UACO)

In Ukraine, UNOPS support to the partners in their reform agenda since 2017 spans the rule of law, social protection, housing, demining, emergency response and security. The projects are funded by the EU, the Governments of Denmark and Japan.All projects have gender equality as a transversal theme, and have been contextualized within the broader Sustainable Development Goals frameworks and objectives.

Following the increased militarisation around Ukraine’s borders as well as the recognition of the so-called Donetsk and Lugansk People’s Republics by the Russian Federation, the security situation in Ukraine deteriorated rapidly, with the launch of a full-scale military offensive by the Russian Federation on 24 February 2022. Armed violence escalated in at least eight oblasts (regions), including Kyivska oblast and the capital city of Kyiv, as well as in the eastern oblasts of Donetsk and Luhanska which were already affected by conflict. The towns of Mariupol, Kharkiv, Irpin were strongly affected, so resident civilians fled their homes en masse. Martial law and a state of war were introduced in Ukraine on 24 February 2022, and the general mobilization of all Ukrainian males between 18 and 60 years old was ordered, while the Ukrainian airspace was closed to civilian users.

The UNOPS immediately launched its Emergency Procurement Procedure (EPP) to enable a faster response to requirements related to the crisis. The EPP provided flexibility in procurement procedures while still ensuring adherence to essential public procurement principles

About the Role

Under the overall guidance of the Procurement Manager and in coordination with the UACO Partnership Specialist, the procurement analyst will support the UACO team in developing procurement related engagements, with high quality and accuracy of work.

This is a home-based retainer contract. The functions/responsibilities/key results of this job description are generic and may not always be applicable, nor be comprehensive, for all activities under this job title. Retainer contracts are not full-time contracts. As a retainer, your services will be required for up to 100 days in a calendar year.

This is a local position, it is therefore only open to Nationals of Ukraine and to individuals who have a valid residence/work permit. It is also a home based position but the incumbent must be based in Ukraine and be able to travel to UNOPS Ukraine offices.

 

1. Provide technical support and guidance in the development of engagement opportunities:

  • Carry out market research and conduct analysis of supply chains;
  • Provide technical support during the different steps of the procurement processes, including contributions to Strategy and Planning, Requirements Definition and Cost estimations;
  • Provide advice, remedial actions, or solutions to Project Managers on procurement issues;
  • Draft Long-Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures;
  • Support other procurement related matters, as required for business development purposes.

2. Planning of operational procurement strategies/action plans:

  • Draft timely and duly prepared elements of procurement plans, in full compliance with UNOPS rules, regulations, policies and strategies;
  • Follow the guidelines on embedding sustainability along the procurement process.

3. Implementation of sourcing strategy and e-procurement tools:

  • Support the development and management of the roster of suppliers;
  • Utilize the e-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4. Facilitation of knowledge building and knowledge sharing

  • Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

 

 

Education
  • Bachelor’s degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics, or a related field is required.
  • Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage (may be alternatively considered in lieu of relevant Bachelor’s degree).
Experience
  • A minimum of two years of experience in procurement in an international, public or corporate organization is required.
  • Some experience in UN system organizations, preferably in a developing country is desirable.
  • Knowledge of UN/UNOPS Procurement Rules and Regulations is a distinct advantage.
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.

Language

  • Fluency in English and Ukrainian is required.

 

 

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit. The person should be based in Ukraine and be able to travel in UNOPS Ukraine offices.

 

 

 

 

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

 

Contract type: ICA (Individual Contractor Agreement)
Contract level: Local ICA Specialist, Level 9
Contract duration: 70 days per calendar year. Possibility of extension subject to organizational requirements, availability of funds and satisfactory performance.

This is a local position, it is therefore only open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

More information about retainer contracts:

  • This retainer position is home based meaning you can work from anywhere that you already have the legal right to live/work.
  • The functions/responsibilities/key results of this job description are generic and may not always be applicable, nor be comprehensive, for all activities under this job title.
  • Whilst the successful incumbent can be based in different time-zones, they should be able and willing to ensure a degree of time overlap with the team they are working with.
  • As a UNOPS ICA retainer, you are required to complete at least two (2) online courses upon signature of your contract and prior to commencing any retainer assignment. If you travel on an official mission, you are required to complete an online course related to security awareness. These courses are available for free on UNOPS learning platform and shall be completed within the first three months following the contract signature, at no cost for UNOPS. UNOPS reserves the right to request a refresher of the mandatory courses or request newly promulgated mandatory courses to be completed at no cost for UNOPS.
  • For more information on a retainer contract, click here.

 

 

  • Please note that UNOPS does not accept unsolicited resumes.
  • Applications received after the closing date will not be considered.
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

 

This job has expired.