Org. Setting and Reporting

The position is located in the UNODC Programme Office in North Macedonia (POMKD), with duty station in Skopje, Regional Office for South-Eastern Europe (ROSEE), Regional Section for Europe, West and Central Asia (RSEWCA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Regional Representative for South-Eastern Europe, and the overall guidance of the Chief of RSEWCA. For more information on UNODC, please visit our website: www.unodc.org

Responsibilities

Within assigned authority and within the strategic framework and agreed targets, the Associate Programme Officer (Programme Reporting, Monitoring and Communication) will be responsible for the following specific duties: • Provide assistance and support to the Programme Officers coordinating the RPSEE in the development and delivery of the RPSEE, as well as the UNODC activities in South-Eastern Europe by supporting the sound planning, management, implementation and coordination of activities. • Provide substantive support in serving as the Regional Reporting Focal Point for all internal and external reporting processes within the RPSEE reflecting the status and impact of the UNODC work in South-Eastern Europe, including narrative donor and internal reports, i.e. annual progress, post-activity and quarterly reporting and any other project documentation to donors and internal/external stakeholders. • Provide support as resource person with regards to all applicable EU rules and regulations for all UNODC operations in South-Eastern Europe with the aim of ensuring the smooth implementation of the EU-funded action(s) in the region. • Contribute to serving as the Regional Communications Focal Point for all the relevant communication processes within the UNODC RPSEE and pilot the implementation of the donor Communication and Visibility Plans (EU), including the preparation of all the outreach and communication materials (online and offline) • Serve as the Webmaster and newsletter coordinator of the UNODC South-Eastern Europe website, including for the creation and publication of new content including Social network connectivity and publication of contents. Maintain the mailing lists updated. • Provide technical guidance and support to the Programme Officers managing the delivery, monitoring, reporting of the RPSEE and other projects in SEE, advisors and experts based in the region in programme/project planning and implementation, and assure adequate monitoring and visibility of the programme/projects as and when required. • Coordinate with the substantive units based in the region and in Vienna and monitor the timely review and consolidation of reports, including financial reports (in cooperation with the finance unit) ensuring accuracy and availability of information and adherence to project proposals and signed agreements, and donor reporting requirements focusing on highlighting progress of targets against indicators. • Provide support in facilitating data collection tools and analytics based on the information and data collected; review, analyse and interpret responses, identify problems/issues and prepare conclusions; enhance and streamline the reporting methodologies to include modern infographics and new ways of reporting on results. • Facilitate communication to ensure stakeholders are engaged and well-informed regarding the latest Programme developments. • Contribute to establishing and maintaining collaborative relations with the national authorities, international and regional organizations and other relevant stakeholders in North Macedonia and other countries and territories in the region and beyond, including EU delegations. • Participate on behalf of the UNODC RPSEE in meetings, seminars, particularly in the context of the UNODC representation in the UN Country Teams in South-Eastern Europe, including through the preparation of the requested reporting and communication contributions. • Prepare various written outputs, documentation, analysis, reports and inputs thereto, and coordinate the timely submission of those prepared by other staff members and personnel. • Support the Regional Representative in updating and implementing the communication plan of the office, organize and conduct advocacy and communication initiatives as well as attending UNCT Communication Groups meeting. • Contribute to the collection and analysis of data as well as identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Perform other work-related duties as required.

Competencies

Professionalism: Has knowledge of technical assistance issues, programme/project development, execution, monitoring and reporting. Is able to effectively interact with governments and cooperating institutions. Is able to identify issues, analyze and participate in the resolution of issues/problems. Has conceptual analytical and evaluative skills. Is able to apply judgment in the context of the assignment given, plan own work, coordinate the work of others and manage conflicting priorities. Has ability to ensure the adequate preparation of reports, communications and papers on technical issues as well as rationale with respect to key technical assistance matters. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in international relations, public administration, political or social sciences or related fields is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP)/the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Job – Specific Qualification

Not available.

Work Experience

A minimum of two years of progressively responsible professional work experience in reporting and communication with counterparts and stakeholders OR the successful completion of the Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required. Work experience in programme/project management, reporting, monitoring and/or evaluation is required. Work experience within the United Nations or similar international organization is desirable. Experience in coordinating with governments, regional offices and other stakeholders is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of languages spoken in the region is desirable. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is temporarily available for a period of 3 months with the possibility of an extension subject to availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. Skopje is classified in the A category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.