E (most hardship)

Family

Family

GS6

General Service

Reason

Regular > Regular Assignment

No

2024-04-01

February 26, 2024

Data Management Associate

Organizational Setting and Work Relationships
The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff.
Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR

‘s core values of professionalism, integrity and respect for diversity.

Duties
– Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.
– Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.
– Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.
– May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS.
– Archive and backup database systems; ensure security of databases; perform database administrator functions.
– Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly.
– Ensure that the clients’ databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.
– May be required to support registration activities including ProGres technical support and on-site assistance.
– May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues.
– Develop forms and tools for data collection and analysis.
– Have access to relevant data and records.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Information Technology Data Management
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.

Desirable
Not specified.

Functional Skills
DM-Database Management
PG-UNHCR’s Programmes
DM-ArcGIS (Geographic Information System)
TR-Training – Virtual and face to face
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

As per the Job Description.

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

UNHCR supports government-led efforts to provide key protection – including reception, registration, data management, assistance, and others. UNHCR Sub Office, Adjumani covers Adjumani, Amuru, Kiryandongo, Lamwo, Moyo and Obongi districts with six official crossings points situated along a porous border between Uganda and South-Sudan. Since the escalation of the conflict in Sudan in April 2023, refugees from Sudan are fleeing to Uganda, the Government of Uganda has granted Prima Facie status to Sudanese Refugees, of whom the majority are women and children. The Data Management Associate will provide the data related support and work closely with OPM on the data management of over 219,000 refugees in Adjumai, 129,000 in Moyo, 81,000 in Kiryandongo, and 80,000 in Lamwo. The Data Management Associate will work closely and on daily basis with OPM. The Data Management Associate supports protection and field activities as well as the implementation of UNHCR’s cash assistance with operational data systems and activities. The incumbent will support building reports, templates, and forms out of the operational data systems.

Living and Working Conditions:

Additional Qualifications

Skills

DM-ArcGIS (Geographic Information System), DM-Database Management, IT-Computer Literacy, PG-UNHCR’s Programmes, TR-Training – Virtual and face to face

Certifications

Data Management – Other, Information Technology – Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of its recruitment process. Recruitment as a UNHCR staff member is subject to proof of vaccination against COVID-19.

This position doesn’t require a functional clearance