Human Resources Assistant

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    2 months ago
  • Category:
    Human Resources
  • Deadline:
    30/03/2024

JOB DESCRIPTION

Org. Setting and Reporting
This position is located in the Regional Office for Central Asia (ROCA) with duty station in Tashkent, Uzbekistan, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Human Resources Assistant will work under the broad authority and guidance of the Regional Representative for Central Asia, the overall supervision of the Operations Manager and the direct supervision of the Assistant Human Resources Officer. For more information on UNODC, please visit our website: www.unodc.org
Responsibilities
The Human Resources Assistant will provide human resources services ensuring high quality, accuracy and consistency of work. The incumbent will promote a collaborative, client-oriented approach and high employee morale. S/he will work in close cooperation with the operations, programme and projects’ personnel in the UNODC Regional Office for Central Asia and Programme Offices to exchange information and ensure consistent service delivery. Within assigned authority, the incumbent will perform the following specific duties: Recruitment and Placement: – Assist in carrying out recruitment processes by drafting job description, maintaining job posting files and tracking the status of job postings, organizing and coordinating written and/or technical tests prior to the interview process, arranging interviews for the short-listed candidates, preparing relevant documentation required for interview panels, and performing functions of Secretary in interview panels. – Assist in the filling of posts for all categories, including initiating and following-up on reference checks and academic verification, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment. – Assist in tracking of all transactions related to recruitment including contract issuance, performance evaluation and contracts extensions/amendment/terminations. – Assist in drafting reports, evaluations and justifications as required on personnel issues or specialized tasks. – Provide support in preparation of documents and forms related to Human Resources. Staff development and Career support training: – Assist in developing a Learning Plan for ROCA personnel in the region. Track and record completion of the UN mandatory learning courses, as well as other training programmes. – Assist in organizing and conducting training courses and workshops. Provide support to trainers. General: – Verify budgets with the project/programme personnel as well as Financial Utilisation (FU) in terms of availability of funds and appropriateness of the budget lines. – Monitor and compile daily attendance reports of international staff and national personnel. – Prepare Monthly Leave Reports (MLR) for all Office personnel. – Assist in regularly maintaining and updating the Field Office’s Human Resource Management database. – Create fund commitments for contracts issuance, extensions, amendments of funding sources through the relevant ERP system (UMOJA). – Provide support to staff in accessing Inspira and Umoja. – Assist with the preparation and collection of required documents for engagement of local/regional consultants and individuals under Individual Contact (IC). – Follow up on IC holders and coordinate with finance personnel on Requests for Payment. – Process payment requests and follow up on payment processes related to HR activates (MFA DSD, medical clinic, advertising company, etc.) – Ensure timely submission of ROCA personnel reports to the United Nations Department for Safety and Security (UNDSS), as well as issuance of ID cards for Office personnel. – Maintain proper filing of HR records and documents ensuring correct placement and proper condition according to classification and identification information. – Prepare HR materials for archiving, register the archived files and update the register of archived files on the regular basis. – Assist office staff with the registration process with the Bureau for Diplomatic Service of the Ministry of Foreign Affairs. – Monitor office supplies (stationary) and maintenance of the relevant application. – Act as a Requisitioner for creating Shopping Cards, Global Index number, HR Mini Master and Service Entry Sheets etc. – Backstop HR colleague and Travel Assistant (on accreditation of office international staff as well as their family members and visa support), when required. – Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. – Assist with visualizations and updating information material such as web pages or brochures. – Perform other work-related duties, as required.
Competencies
Professionalism: Has knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
A minimum of seven years of progressively responsible experience in human resources management, staff administration service or related area is required. The minimum number of years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher Several years of work experience in the administration of employee benefits and entitlements are required. Work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP/Umoja is desirable. Work experience within the United Nations system or similar international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Russian is required. Knowledge of Uzbek or other Central Asian languages is desirable. Knowledge of other United Nations official languages is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Special Notice
This is a project post funded for one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. Education qualification exceeding the specified requirement of this job opening including university degrees and certificates shall not give rise to additional entitlements or benefits, or facilitate a move to the Professional category. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
This job has expired.