Administration Officer (P-3) – Short Term

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    TEMPORARY
  • Posted:
    2 months ago
  • Category:
    Administration
  • Deadline:
    08/03/2024

JOB DESCRIPTION

 

Posting Date: 29/02/2024
Deadline for Applications: 08/03/2024
Organizational Unit: Committee on Budget and Finance/Assembly of State Parties
Duty Station: The Hague – NL
Type of Appointment: Short Term Appointment
Minimum Net Annual Salary: €91,592.00
Contract Duration: Until 31/12/2024

 

Special Notice:

A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.

 

A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.

 

Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.

 

A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.

 

The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.

 

Duties and Responsibilities
Under the supervision of the Executive Secretary to the Committee on Budget and Finance (Executive Secretary), the incumbent will be responsible for the following duties:

  • Service the sessions of the Committee on Budget and Finance and the Audit Committee by providing assistance in the implementation and monitoring of support services for the meetings by ensuring the procurement of supplies and services, personnel, transport, communications and information technology in preparation of the sessions of the Committees;
  • Support the Executive Secretary in preparing a summary of the documents received from the Court for the consideration of the Committees;
  • Support the Executive Secretary in covering the meetings of The Hague Working Group by taking minutes of meetings and report accordingly;
  • Liaise with the Court’s counterparts on the implementation of the Committees’ recommendations. Consolidate the inputs and submissions made by the Court for the consideration by the Committees;
  • Assist the Executive Secretary in maintaining a register for all the recommendations of the Committees;
  • Drafting/assisting in drafting various reports on the budgetary and administrative issues relevant to the discussion by the Committees, setting forth the observations, conclusions and recommendations for the review of the Executive Secretary;
  • Prepare responses letters to internal/external parties, as necessary;
  • Monitor the expenditures and budget implementation of the sub-programme for the Committee(s) according to the approved budget and prepare a summary of budget implementation;
  • Process necessary payments for the service providers;
  • Act as an alternative Certifying Officer, when requested;
  • Perform other related duties.

Essential Qualifications
Education:
Advanced university degree in Finance, Accounting, Business and/or Public Administration, Human Resources, legal or related fields. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
Experience:
Minimum five years of progressively responsible professional experience (seven  years with advanced first level university degree) and relevant experience in administration of meeting services, budgeting and financial management systems;
Knowledge, Skills and Abilities:

  • Knowledge and experience in using ERP system such as SAP;
  • Strong communication skills in both oral and writing. In particular, good level of drafting skills in formulating reports, diplomatic correspondence and letters;
  • Relevant experience in exercising budgetary control, monitoring expenditures and processing payments;
  • Relevant experience in preparing budget worksheet using Excel;
  • Relevant experience in maintaining databases and records;
  • Proficiency in relevant financial and accounting software applications;
  • Ability to identify clients’ needs and find appropriate solutions;
  • Ability to work as part of a team with different professional backgrounds;
  • Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds with respect for diversity;
  • High ethical standards and irreprehensible conduct;
  • Professional and personal integrity.

Knowledge of Languages:
Fluency in either of the working languages of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court would be considered an asset. (Arabic, Chinese, Russian, Spanish).

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives

Learn more about ICC leadership and core competencies.

General Information
 In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
–  Applicants may check the status of vacancies on ICC E-Recruitment web-site;
–  Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
–  The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

This job has expired.