Project Management Specialist (Budget Specialist)

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    1 month ago
  • Category:
    Budget and Accounting, Finance, Management and Strategy, Project Management
  • Deadline:
    29/03/2024

JOB DESCRIPTION

Statement of Duties to be performed

Budget and Financial Management:
• Provides guidance to the Health Office team and assists in preparation of annual and multi-year office budgets and ensures program budget planning and development is aligned with Mission strategy and cross-cutting priorities.
• Provides the appropriate fiscal data to be used for new and existing projects.
• Advises the Health Office on budgeting issues and pertinent regulations that apply to the use of USAID funds by source, type and duration.
• Ensures health program budgets adhere to agency requirements, (adequate documentation, forward funding compliance, adherence to earmarks, initiatives, directives, and budget guidelines).
• Updates uncommitted balances regularly and provide technical and programmatic recommendations to Health Office management on the use of un-sub-committed balances for new or ongoing activities.
• Tracks obligations, outlays, accruals and pipeline and ensure their conformity to action plans, budgets and U.S regulations, as well as PEPFAR guidelines.
• Makes recommendations to the Teams regarding appropriate contractual and financial actions.
• Compiles budget information, project obligation materials and budget scenarios in conjunction with the Office of Financial Management (OFM).
• Coordinate closely with USAID/Washington PEPFAR team on PEPFAR-funded activities.
• Analyzes existing financial data, including pipelines, disbursements, accruals and forecasted expenditures to inform the budget formulation process.
• Prepares field support budget requests, in coordination with the Technical Teams
• Develops and/or edits obligation documents, action memos, waivers and other documents needed for budget decisions.

Portfolio Operations and Management :
• Serves as Health Office subject matter expert (SME) for GLAAS.
* Initiates GLAAS requisitions for new and active awards.
* Advises Contracting Officer’s Representatives/Agreement Officer’s Representatives
(COR/AORs) and others on the requirements of GLAAS entries.
*Provides technical guidance on Solving errors and GLAAS updates.
• Develops the annual calendar of budget actions that will ensure effective management of the budget.
• Works with Health Office COR/AORs to ensure procurement plan is up to date.
• Coordinates the development and use of budget tools and practices.
• Provides operational, financial, administrative and logistics support to the Health Office.
• Provides support related to program monitoring and implementation, partner communications, and interfacing with relevant support offices.
• Supports organization of field trips, conferences, and seminars and to ensure maximum participation by target audiences.

Reporting :
• Provides guidance and coordinates Health Office contributions to a variety of plans and reports, including PEPFAR Country Operational Plan (COP), Congressional Budget Justification, Mission Resource Request (MRR), and Performance Plan and Report (PPR).
• Organizes and coordinates Health Portfolio Reviews and assists in preparing the necessary document and presentations for Mission Portfolio Reviews. Helps track and follow-up action items from the portfolio reviews.
• Identifies existing and potential program implementation and management problems as evident from tracking efforts and work with respective program managers to resolve problems/take corrective action.
• Serves as a key liaison with the Mission’s Program Office (PRO) responding, on behalf of Health Office, to regular and ad hoc reporting and programmatic requests.

Supervisory Relationship
Supervisory received
Receives general supervision from the Health Office Director or designee. Assignments are made orally and in writing, with a discussion of any elements of the assignment that may be new or to determine priority. Once the office workflow is established, most assignments will occur in the normal course of work, but the incumbent must be aware of situations that must be coordinated with his/her supervisor and must seek advice and guidance as required. Work is reviewed in terms of results achieved.

Supervision Control:
Position is non-Supervisory.

This job has expired.