WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill the position of Head of Administration NOA, based in the UNHRD Brindisi Hub.

Italian Residents holding a valid passport and/or identity card, and Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (World Food Programme, UNHRD Brindisi, Ex SS 16 Km 906.9, 72100 Brindisi, Italy), or be willing to relocate to reside within commuting distance to the location of the office at your own cost before taking up the assignment.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located 5 hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance.

The Administration Officer will hold a crucial role in overseeing and coordinating standard administrative operations and basic HR activities within the UNHRD network. This position demands management skills to effectively manage a team of 8 members, ensuring operational efficiency and compliance with administrative guidelines. The position will oversee various administrative tasks, including travel coordination, asset management, facilities oversight, and fleet management. Moreover, the role involves providing assistance to other hubs regarding administration guidelines, new policies, capacity building, and reporting.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

1. Lead and manage a team of 8 members, providing guidance, support, and oversight to ensure smooth operations.
2. Oversee and coordinate standard administrative operations, including travel coordination, protocol management, and asset management.
3. Manage a fleet of 30+ vehicles, ensuring proper maintenance, usage, and optimization.
4. Overseeing the support of HR task including administrative actions in our HR Management System, liaising with HR HQ team and timekeeping.
5. Contribute to the development of annual plans and policies aligned with organizational objectives in close collaboration with hubs.
6. Guide administration tasks and activities across the 5 hubs, ensuring compliance and efficiency.
7. Provide oversight to ensure all administrative tasks are executed compliantly and in line with organizational standards.
8. Build capacity among administrative personnel across the network through training and mentorship.
9. Collate and analyze data to provide accurate information and reports for decision-making.
10. Ensure compliance with Occupational Safety and Health Policy and promote environmental sustainability.
11. Maintain partnerships with stakeholders, UN agencies, and local government offices.
12. Follow standard emergency preparedness practices to facilitate a quick response during crises.
13. Other duties as required.

ACCOUNTABILITIES STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: University degree preferably in Business/Public Administration, Engineering, or first-level university degree with years of experience in the functional area.

Language: Proficiency in English (Level C) and in Italian (level C) and knowledge of other UN languages is an asset.

Experience: Minimum 1 year of professional experience, including relevant experience in Assets and Fleet management, with a particular focus on reconciliation of inventories, and facility management.

Knowledge and Skills:

• Proficiency in using relevant software and tools for administrative-related activities, such as SAP ERP
• Experience in liaising with military authorities and knowledge of security protocols is preferred.
• Prior experience in team leadership is required. Demonstrated ability to lead and manage a diverse team effectively.
• Excellent written and verbal communication skills for effective stakeholder engagement.
• Ability to contribute to the development of plans and policies aligned with organizational goals.
• Analytical skills to collate and analyze data for decision-making purposes.
• Commitment to humanitarian principles and the mission of the United Nations.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile “Head of Operations NOA” apply.

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with WFP “ http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Applicants must be:

• Italian Residents holding a valid passport and/or identity card, and;
• Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station World Food Programme, UNHRD Brindisi, Ex SS 16 Km 906.9, 72100 Brindisi, Italy).

Please note that applications should be sent in English. Only applications received in English will be considered.

Deadline: 24 March 2024

Ref. VA: 831972

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service