WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Vendor Management Intern, Vendor Management – Dubai

Organisational Context

Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. To enhance the efficiency and impact of our global initiatives, WFP is relocating key corporate functions within procurement and supply chain from its headquarters (Rome, Italy) to the UAE. The UAE, chosen for its strategic location, stability, advanced infrastructure, markets, expertise, and innovation, is hosting the newly established Global Supply Chain Support Center.

JOB TITLE: Vendor Management Intern

JOB CONTRACT/GRADE: Internship

DURATION: 6 months

JOB LOCATION: UAE, DUBAI

REPORTING TO: Vendor Management Focal Point

EXPECTED START DATE: May/June 2024

We are seeking a dynamic Intern to join our startup-like team and contribute to our vision of becoming a hub for innovative and impactful logistics solutions.

Role and Responsibilities:

Under the leadership of the Chief of the Global Operational Support Centre, and with direct supervision of the Vendor Management Focal Point the intern will benefit from close mentoring, guidance, and technical supervision. Performance planning and reviews as well as learning and development discussions will be an elemental part of the internship experience. With the support of a comprehensive induction package and some exciting soft-skills trainings, the intern will rapidly become a productive member of the team.

• Market Research: Conduct research to identify potential vendors/suppliers and compile a list of their contact information and basic details.
• Supplier Communication: Communicate with suppliers to request information and provide clarification on the vendor registration process.
• Documentation and Record Keeping: Manage and organize supplier documentation. Follow up with new suppliers on document collection and address any issues that may arise.
• Report Generation: Generate reports on supplier performance on tenders and deliveries.
• Prepare a concept note for one or two innovative Vendor Management Projects that would leverage the UAE know-how in terms of technology, AI, digitization and meet the humanitarian needs

Role Requirements:

• Currently enrolled in or recently graduated from a university program in Business Administration, Commerce, Supply Chain Management or related university program. WFP interns are required to have completed at least two years of their university programme or, if fresh graduates, they should have attended classes in the past 12 months;
• Proficient in MS Office.
• Strong report writing, data analysis, and excellent communication skills with an ability to multi-task.
• Programming skills (in Python or any object-oriented programming language) are a plus.
• Collaborative mindset with the ability to work effectively in a dynamic team environment. Willingness to contribute ideas and support colleagues in various tasks.
• Demonstrated interest in humanitarian efforts and a commitment to making a positive impact.
• Ability to adapt to changing priorities and work in a fast-paced environment. Proactive attitude and a willingness to take on new challenges.
• Proficient in English language.

Training components

Throughout their assignment WFP interns have access to an industry-leading learning platform, WeLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

Learning Elements

At the end of the assignment, the Intern should have:

• An overview of how WFP works and how the vendor management processes are handled in the organization.
• Industry-Specific Knowledge: A solid understanding of the vendor management process in humanitarian industry
• Task Prioritization: Understand how to prioritize tasks and manage time efficiently.
• Professional Communication: Develop the ability to communicate effectively in a professional environment, including written and verbal communication.
• Team Collaboration: Learn how to collaborate with team members, share ideas, and contribute to group projects.
• Flexibility: Learn to adapt to changing work environments, tasks, and priorities.

VA Reference no: 831713

Closing Date: 01 April 2024

Please note that the deadline is at 11:59 pm UAE time (GMT + 4)

Terms and Conditions:

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses or arrangements for accommodation.
• WFP will recognize candidates’ educational credentials from recognized institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

If you are a creative and driven individual looking to make a difference, we invite you to join our team and contribute to the success of our WFP Dubai Office. Apply now and be part of a meaningful journey!

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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