Location:

Tirana, Albania
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

2 months ago
Category:

Project Management
Deadline:

27/03/2024

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

EU for Youth 2024-2026 (EU4Youth) is an EU funded project implemented by UNDP and UNICEF in Albania and aims to provide technical assistance to support the pilot implementation of the Youth Guarantee Scheme in Albania. It is a strategic response to the pressing challenges faced by the country’s youth, particularly those aged 15-29, in accessing sustainable employment opportunities. EU for Youth aims to harmonize Albania’s youth employment policies with European Council recommendations on Youth Guarantee, ensuring universal accessibility for young individuals not in education, employment, or training (NEETs) under 30, policy coherence and coordination – built on diverse partnerships – to “guarantee” a quality offer within four months, on-going monitoring, and effective utilization of both domestic and other financial resources.
The EU for Youth strategically aligns with national strategies, including the National Strategy for Development and European Integration 2022-2030, the National Employment and Skills Strategy 2030, the National Youth Strategy 2022-2029, and others, creating synergies for effective implementation.
“EU for Youth” project (2024-2026) expected impact is to improve the employability of young boys and girls not in employment, education, or training through the implementation of YG scheme in Albania. The three outcomes and eight outputs are cross-communicating, i.e., are designed to ensure internal coherence and maximize collaboration and learning between the measures, that in the end they add value and contribute to the achievement of the expected impact.
The project will contribute to the following outcomes:
Outcome 1: Enhanced inter-institutional capacities to effectively implement and govern the Youth Guarantee in Albania.
Outcome 2: Strengthened local engagement and partnerships that effectively support the integration and retention of vulnerable NEET youth in the labor market through well-monitored and adaptive Youth Guarantee programmes.
Outcome 3: Enhanced capacity and effectiveness of VET systems in producing a skilled workforce prepared to contribute to the green economy, with reduced student drop-out rates and increased engagement with the private sector.

Duties and Responsibilities

Under the guidance and supervision of the EU4Youth project manager and in close cooperation with the UNDP Programme and Operations Units, national authorities, and the respective institutions, the Project Associate will be responsible for the provision of the following tasks:
– Financial and administrative support to action implementation ensuring quality and in time delivery, also collects data and prepare financial and narrative reports to the programme manager as per reporting schedule and on ad hoc basis; Ensures that business processes are in line with the UNDP regulations and rules and the UNDP internal control framework;
– Regularly monitors expenditures and commitments against the action’s budget and relevant plans, and provides finance-related data to support action implementation and planning;
– Supports administrative activities and processes; including organizing travel and other logistics arrangements, in line with work plans; Coordinates and organizes field visits, missions and conferences. Supports regular field monitoring missions to oversee implementation of activities in the field;
– Support recruitment activities, monitors delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicate findings to programme manager; Supports preparation and implementation of partners contractual and financial obligations; and any other related duty as assigned by the programme manager
– Assists in preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes and requests for contract; Drafts various correspondence concerning finance, operations and budgetary issues as required
– Ensures full completion of monthly leave reports and attendance records of project staff; Ensures regular office work is completed in a timely manner, including maintaining of all programme files, correspondence, photocopies, photos, etc. and maintains the inventory of project assets/equipment and project correspondence and files;
– Collects data and all relevant information to effectively contribute to measurable review of results and longer-term programme effects, as per the programme M&E plan and logical framework; Maintains timetables for the management structures and provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up activities;

Travel to other locations outside of Tirana will be required at times.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical

Thematic Area	Name	Definition
Business Development	Knowledge Generation	Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks.
Business Management	Working with Evidence and Data	Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making.
Business Management	Results-based Management	Ability to manage programmes and projects with a focus on improved performance and demonstrable results
Procurement	Contract Management	Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
Finance	Budget Management	Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Required Skills and Experience

Education:

Secondary Education is required.
A university degree (Bachelor´s Degree) in in economics, finance, business administration or other related field will be given due consideration, but it is not a requirement

Experience:

A minimum of 6 years (with Secondary education) or 3 years (with bachelor’s degree) of relevant experience in administration or project/programme support service

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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This job has expired.