Position: HR and Admin Assistant
Reports to: Filed Office Coordinator
Supervision of: Cleaner and Cook
Duty station: Akobo
Travel: 10% travel to the field
Project number: SSFP0000
Duration and type of contract: 6 Months
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation. Our task is to improve international protection of refugees and internally displaced persons, and to offer humanitarian assistance regardless of race, nationality or political views. Our efforts are founded on the principle that all human beings are entitled to a life in peace, liberty, safety and equality, as this is expressed in the Universal Declaration of Human Rights. NRC has been working in South Sudan since 2004. Our core activities include Education, Shelter & WASH, Food Security & Livelihoods (FSL), and Information, Counselling & Legal Assistance (ICLA).
All NRC Employee are expected to work in accordance with the organization’s values. to be dedicated,innovative, inclusive, and accountable are attitude and believe that shall guide our actions and relationships.
The purpose of the HR/Admin Assistant position is to assist in the day-to-day implementation of the HR/Admin functions responsibilities in the field office
Generic responsibilities :
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
Specific responsibilities:
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Vendors/service providers
Scale and scope of position
Staff: | N/A |
Stakeholders: | Suppliers and government offices |
Budgets: | List of budgets covered by postholder, and size of budget |
Information: | Agresso |
Legal or compliance: | NRC HR policy |
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories
Professional competencies
These are skills, knowledge and experience that are important for effective performance.
1. Value driven competencies
Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
3. Professional competencies
. These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
• Experience from working as a Finance Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of English
Context/ Specific skills, knowledge and experience:
• High-level competency in computer skills (common Microsoft Windows and Office applications, especially Excel)
• Fluent speaker of Arabic is an advantage
Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework