Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries.

Working in Zambia since 1996, Plan International Zambia’s development and humanitarian programmes focus primarily on Inclusive Quality Education, Skills and Opportunities for Youth Employment and Entrepreneurship, Sexual Reproductive Health and Rights, Early Childhood Development and Gender Responsive Child Protection. Child protection is key in all that we do. Plan International Zambia has Programme Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Number of Positions: 2

Location: Country Office and Chongwe

Reports to: Finance Officer

Closing Date: 21 March 2024

Position Description:

The position exists to facilitate timely production of accurate financial reports by capturing accounting transactions.

Responsibilities:

• Mobile money payment processing during which learning will take place at every stage of the process.
• Prepare physical Mobile money forms which include attendance sheets and mobile money processing forms.
• Ensure all information provided on the form is accurate and reflects the actual number of people attending the activity.
• Prepare an Excel sheet for processing of the funds and submit the scanned copies of the attendance registers and the excel sheet to the Finance Officer.
• Prepare fuel coupons for refuelling the vehicles.
• Scan fuel coupons, receipts for the statement and share with Finance Officer for fuel reconciliation.
• Ensure that only payments to where all appropriate suppliers has signed the Safeguarding policy pass for payment.
• Assist with stores management – recording receipts and issues.
• Filing of accounting documents and ensuring all supporting documents are in place.
• Capture all data in the General Ledger Accounting Package for all entries.
• Any other reasonable duties that may be assigned from time to time.

Required Minimum Qualifications and Requirements:

• A Higher National Diploma in Accounting
• Degree in Accounting or equivalent qualification will be an added advantage
• Well versed in computerized accounting applications
• Proof that you are either a final year student in College or a recent graduate
• Introduction & commitment letter from your college
• A statement why you would like to undertake internship at Plan
• Membership with ZICA
• Experience with handling finances and building capacity for teams to deliver.

Skills Specific to the Post:

• Communicates clearly and effectively.
• Ability to take charge of the accounting functions in the absence of the Accountant.
• Appreciation of child rights.
• Analytical skills
• Knowledgeable in International Financial Reporting Standards.
• Good Interpersonal skills.

PLEASE NOTE THAT INTERNSHIP IS A LEARNING OPPORTUNITY AND NOT EMPLOYMENT.

Plan International provides equal employment opportunities to qualified and experienced women and men, Women are especially encouraged to apply.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.