General Human Resources tasks
• Advise and assist management and employees in Human Resources related issues and concerns
• Review Human Resources processes and suggests improvements
Recruitment and contracts
• Support with all phases of recruitment
• Draft new and renewed contracts and other personnel-related issues with special attention to compensation and benefits
• Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process
Compensations & benefits
• Review the staff payrolls provided by out external accountancy services, and ensure onward submission to finance department
• Ensure that all relevant deductions are effected on a monthly basis
• Prepare, advice and oversee staff leaves and absences.
• Prepare and submit required reports on a monthly basis for auditing purposes
• Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties
• Focal point for the liaison with Health Insurance Company on all related issues
Development, people planning, recruitment and well-being
• Ensure that the performance appraisal process is conducted, and that there are learning and development opportunities available to the employee
• Assist in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as needed
• Assist in people planning activities (e.g. ensure job descriptions are in place for all roles)
• Assist or drive people well-being initiatives
Administration
- Assist the Head of Services in the management of administrative tasks of Mexico City office
- Coordinate the organization of field visits for external visitors in terms of housing and transport
- Ensure than onboarding and exit procedures are made for all staff in coordination with Logistics and Safety Department
- Support the international staff on coordinating the arrivals, end of missions and housing.
- Support on visas and work permits to the reallocated staff and the international staff
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