ASSISTANT II – PLANS: KENYA

THE ORGANIZATION

The Alliance of Bioversity International (www.bioversityinternational.org) and the International Center for Tropical Agriculture (CIAT) (www.ciat.cgiar.org) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstream innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

The Alliance is searching for two individuals to fill the position of Assistant II – PLANS. The position has the responsibility of providing operational financial compliance support in relation to the projects that are being developed by the Alliance Research Areas and Programs. This involves the provision of assistance to budgetary analysis and financial support as project activities are being carried out (maintain accurate Project MF information, coordinating opening of a BUS’s, coordinating uploading budgetary information, ensure PCA set up accurately on the annual basis, collect supporting documentation to reduce findings to 0 and coordinate adjustments as necessary). Deliver information to prepare financial reports for projects and handle projects information requirements from donors. Executes and completes transactions consistent with established internal and external rules and procedures. The position will report to the Associate Officer – PLANS.

Main responsibilities

Assist the PLANS staff with financial management of grants.  

• Prepare review of actual vs. budget costs per project using the Alliance template.
• Prepare PCA analysis to share with respective PLANS staff based on the budget to ensure PCA adjustment in the system is done timely.
• Prepare cost transfer request for review and approval.
• Collect data and documentation to support the preparation of the financial reports for donors to ensure reconciliation with the accounting records.
• Prepare supporting documentation for financial report submissions and audits to submit information on time to donors and/or auditors.
• Execute the activities related to the signature process of financial reports, once all requirements are fulfilled.  

Assist the PLANS staff with partner financial reporting and clearance processes.  

• Review the partner financial reports and ensure that the financial reporting checklist is complete; detect and report issues.
• Review the transaction list provided by the partner and ensure it matches with the financial report.
• Review supporting evidence provided by the partner and take the necessary actions as needed.

Assist the PLANS staff with grant opening and data management in our Enterprise Resource Planning (ERP) system.

• Prepare the grant opening template for the Enterprise Resource Planning (ERP) system opening process.
• Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date.
• Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date.
• Set up project audit information and collections as needed.

• Support a small portfolio of projects to manage full project lifecycle.
• Other support tasks as required from the PLANS unit.

Requirements

Education qualifications and experience

·       Bachelor’s degree in economics, accounting, finance and related fields.

·      At least two (2) years of relevant work experience in finance units in process-oriented / transactional activities preferably gained in an international organization.

·       Proficiency in relevant software packages (Microsoft Office Suite).

·       Knowledge of or experience with financial management software.

·       Full professional proficiency of the English language, both written and spoken

·    Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.

·       Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy.

·       Strong client orientation and service approach

·       Sound judgment and initiative; ability to work independently within the assigned area  

·       Working knowledge of other languages.

Benefits

Terms of employment

This is a nationally recruited position based in Nairobi, Kenya. The initial contract will be for one (1) year, subject to a probation period of three (3) months, and is renewable depending on performance and availability of resources.

This position is graded at BG05 level with a monthly basic salary of KES 129,875. This grade is on a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.

The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with a competitive salary and excellent benefits. We are an equal opportunity employer, and strive for

gender, diversity and inclusion in our staff, without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic.

Applications

Applicants are invited to visit  https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number Ref: 103585 Assistant II – PLANS: Kenya as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process. (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants’ bank accounts.

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

                                http://alliancebioversityciat.org