Location:

Mexico City, Mexico
Salary:

negotiable / YEAR
Job type:

TEMPORARY
Posted:

1 month ago
Category:

Project Management
Deadline:

08/04/2024

JOB DESCRIPTION

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an advocate.

Guided by the 2030 Agenda for Sustainable Development, the Sustainable Development Goals, the National Development Plan 2019–2024 and the UNICEF Strategic Plan, the country program focuses on the building blocks required to enable children and adolescents to survive, develop and thrive, addressing specific remaining gaps and bottlenecks, particularly in the context of violence, multidimensional poverty and inequality. The overarching theory of change is that, if all girls and boys, particularly those who are most disadvantaged, are healthy, have adequate early childhood development (ECD) and good nutrition; if they are able to access and learn in school and develop life skills; if they are protected from violence, exploitation and family separation; and if they benefit from social protection; then they will form a new generation of adolescents who are empowered to generate positive change and development in Mexico. The program is also in line with the priorities of the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2020–2025, particularly on peace, justice and the rule of law, and equality and inclusion.

Under the direct supervision of the Programme Associate (GS-6) and leadership of the Chief of the corresponding Programme section (P-4) (Education, Child Protection or Nutrition), the Programme Assistant (GS-5) will be focused on supporting the area by providing a range of procedural, administrative and operational actions, ensuring a timely delivery that is consistent with UNICEF’s administrative procedures, processes and policies.

They will undertake administrative management support services, including budget monitoring, administrative assignments and provision of administrative and operational guidance and support to team members when required.

For more information related to the work of our organization in Mexico, please visit our website: UNICEF Mexico and our latest Annual Report 2022: Informe Anual 2022 UNICEF México.

How can you make a difference?

The Programme Assistant (GS-5) will undertake administrative management support services, including budget monitoring, administrative assignments and provision of administrative and operational guidance and support to team members when required.

Under the leadership of the Programme Associate (GS-6), your main responsibilities will be:

Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.
Supporting with the follow up of service contracts, consultancies and program documents, to address and monitor their completion, delivery dates and grants execution.
Collecting invoices and filing documents for approval, and thereafter processing in VISION and Mycase.
Supporting the development and monitoring of Partnership Cooperation Agreements (PCA). Processing transfer disbursement and their require follow-up, including registering expenses, in accordance with the corresponding regulations (HACT).
Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
Supporting the management of administrative supplies and office equipment.
Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
Providing travel assistance to staff members in the section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel. Supporting the health and nutrition team with maintenance and follow up of the travel plan.
Preparing and maintaining records pertaining to programme planning and development for his/her respective section. Participating in meetings with management and operations, including finance and supplies, to review and update processes.
Carrying out transactions in VISION, ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
Supporting capacity development activities, meetings, events and conferences by making the logistical arrangements, engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

If you are interested in learning more about this position and the key-end results and accountabilities, read the Complete Terms of reference:ToRs TA Programme Assistant (GS-5) – 2024.pdf

To qualify as an advocate for every child, you will have the following mandatory requirements…

Completion of secondary education (escuela preparatoria), preferably supplemented by technical or university courses related to the functions, for instance, Business Administration, Accounting, Industrial engineering, Economics, etc.
Minimum 5 years of work experience providing administration or programme support service. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of the required work experience.
Experience in the usage of computers and office software packages (preferably Microsoft 365 Suite) and advanced knowledge of spreadsheets and database packages.
Fluency in Spanish
Intermediate level of English.

It will be considered an advantage if you have (although you are not required to)…

Experience in the United Nations system or international NGOs.
Fluency in English.

For every child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to including everyone, regardless of race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.
UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
This is a national position. Candidates who are not citizens of Mexico must hold a valid work permit, previous to applying, to be considered eligible for this post.

Apply now and JOIN US as the next Programme Assistant at UNICEF Mexico!

This job has expired.