Position Title: Finance Officer

Supervisor: Senior Finance Officer

Location: Lusaka

Basic function

To act in collaborative capacity with the Finance Department with the objective of providing professional accountancy services consistent with generally accepted accounting principles. S/He is expected to assist in the development, implementation, monitoring, and coordination of projects activities as outlined hereunder.

Duties and responsibilities

• Prepare GFAS entries as assigned including invoices and journal entries.
• Prepare bank reconciliations statements on a monthly basis.
• Review petty cash reconciliations on a monthly basis and conduct spontaneous petty cash spot checks.
• Facilitate the payment of vendor invoices on a weekly basis.
• Work with the Technical team in the analysis of expenditure trends by program areas/activities.
• Coordinate the tracking of program allocated budgets and development of program activity budgets in Lusaka and the field offices.
• Review of training budgets on a monthly basis.
• Maintain physical inventory listings as per established FHI 360 standards, which include inventory listing and reconciliation of records to the GFAS accounting system.
• Perform accurate and timely reconciliations of advances (including travel, workshop advances, other receivables, and prepaid accounts) to field office balances per FHI 360 General Ledger, to the GFAS Country Office Balance Sheet.
• Review of travel expense reports.
• Any other duties as assigned.

Qualifications and requirement

• Bachelor’s degree, preferably in accounting, finance, or related field.
• 3-5 years’ experience in administration and finance.
• Strong working knowledge of computer programs: Microsoft Word, Excel, etc.

Prior experience working within NGO environment will be added advantage

The last day of receiving applications is 3 April, 2024.

Disclaimer:

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 will not charge candidates a fee at any stage of the recruitment process.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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