Deputy Director – Operations

• Work with the Operations Director to manage daily operations and administrative activities.
• Manage bookkeeping and financial oversight, including the development of organisational budgets and expense monitoring, including statutory audits.
• Create financial and other reports to submit to the Director and Board of Directors.
• Implement all administrative strategies within the required timeframe and applicable regulatory Framework within the organisation.
• Oversee the Legal and Grants and Contracts functions to streamline processes and guide the team concerning current Regulatory Requirements, focusing on FCRA.
• Fulfill other duties assigned by the Director, Operations
• Responsible for sustainable and dynamic business model that finds the necessary revenues and manages expenditures over the fiscal years.
• Responsible for sustainable accounts, financial function and organizational infrastructure that will contribute to institute’s success.
• Lead all the Donor, Statutory, and internal audits completions by managing end to end processes and consolidation of audited financials.
• Mentor the team, manage work allocation, internal capacity building, performance evaluation and building a dynamic team dynamic. Guide larger cross-divisional teams (programs and responsibilities) outside of the direct span of control.
• Ensure compliance under multiple statutory laws as applicable to the organizations, including disclosure requirements and reporting to the management.
• Oversee the organisational and administrative policies and update policies relating to organisational governance and regulations.
• Develop organisational reporting for the CEO and the board by coordinating with the program and all core functions, including development and HR, for reporting purposes and strengthening the organisation’s system and processes.
• Support accounting, general ledger, and other operations responsibilities, ensuring that systems are in place to guarantee accuracy.
• Advise on best accounting practices within the institute by publicizing standard operating procedures and generally serving as a reference point for all growth plans and projects.
• Responsible to lead processes to prevent fraud and conflicts of interest; to promote accurate internal and external analysis.
• Configure the accounting systems and reconciliations between different systems within the organization, work in collaboration with accounting team in India and Global to implement proper accounting and reporting structure for the organizations.
• Participate in all internal planning regarding the institute’s proposed program expansion to ensure alignment of program, outreach, and training plans with financial projections.
• Manage all monthly, quarterly and annual reports, to monitor, evaluate and optimise cash flow, variances, liquidity and risk management.
• Keep up with new trends in the financial industry by attending conferences, participating in professional development, and sharing this information with the senior leadership team.
• Build a top-tier internal Accounts team by recruiting, training and developing experienced accountants, analysts, consultants, auditors, tax planners and payroll staff.
• Support operations to ascertain accounting and organizational needs and to recommend solutions to Institutional and financial problems.
• Deal with high levels of ambiguity and work with team members to find practical solutions.
• Oversee all legal documentation, including but limited to grant agreements with foreign and local donors, non-profit partners and processes, vendor contracts, MOUs and others.