The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.

Contingent upon UNDP corporate-wide decisions to outsource operational functions including financial services to Centers in the regions, the Operations Unit in the CO will become a smaller, leaner team. The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.

1. Support administration and implementation of operational strategies and adapt processes and procedures: 

• Ensure CO financial processes, financial records and reports, and audit follow-up comply with UNDP Programme and Operations Policies and Procedures (POPP). Implement effective internal control framework.
• Support office management in preparing and reviewing CO finance business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management.
• Provide input for implementation of cost-saving and reduction strategies in consultation with the office management.
• Maintain financing and trust fund agreements, follow up on contributions with the respective project teams (the project team should be contacting the donor) within the CO resource mobilization efforts.
• Routinely monitor financial exception reports for unusual activities and/or transactions; and investigate anomalies or unusual transactions. Inform senior CO management and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

2. Support administration of budgets of CO management projects, clearance of budgets for development projects, and functioning of an optimal cost-recovery system:

• Provide researched information for planning and status of financial resources of the CO.
• Prepare and modify budgets for UNDP management projects, follow-up with HQ on authorized spending limits (ASL) for management projects.
• Assist in the preparation of required budget revisions (ensuring multiyear budget revision) within the unit at required period and timely securing of ASLs.
• Prepare timely cost-recovery/DPC bills in ERP for the services provided by UNDP, implement the revenue tracking system, and follow up on cost recovery.

3. Provide accounting and administrative support to the Finance unit:

• Support proper control of the supporting documents for payments invoices and proper document management including systematic archiving.
• Prepare financial reports for projects and management funds/budget balance; and prepare all types of invoices.
• Create invoice adjustment and journal entry in Quantum (based on signed request from related departments/units)
• Maintain the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, and travel claims and other entitlements are duly processed.
• Coordinate and review allocated General Ledger and sub-ledger accounts and support timely project closure.
• Take timely corrective actions on erroneous data in ERP and on unposted invoices, including the invoices with validation errors, match exceptions, and/or unapproved invoices.  Prepare financial reports as required. Provide timely response to HQ requests to resolve financial data issues.
• Maintain the Accounts Receivables for UNDP projects and follow-up with partners on contributions.
• Ensure timely recording, reconciliation, and submission of VAT claims with relevant TAX authority and following up on VAT reimbursements.

4. Ensure proper CO cash and Treasury management functioning:

• Act as alternate to Management Finance Associate (G7) for timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts and create deposits for revenue application on a timely basis.
• Identify and record contributions.
• Alternate contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment.
• Initiate bank transfers and deals in ERP.
• Act as alternate to Management Finance Associate (G7) for timely preparation of monthly cashflow forecast to ensure sufficient cash balance in local bank account. Liaise with participating UN Agencies to obtain disbursement estimate of their cash requirement.

5. Ensure facilitation of knowledge building and knowledge sharing in the CO:

• Assist in organizing training for the operations/ projects staff on finance, audit and compliance matters, and implementation of Internal Control Framework (ICF).
• Synthesize lessons learned and best practices in financial management.
• Provide sound contributions to knowledge networks and communities of practice.