Programme Finance Analyst (PMSU)
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:1 week ago
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Category:Budget and Accounting, Finance, Project Management
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Deadline:09/05/2024
JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Programme Finance provides cost effective and timely partnering services to the UNDP Country Office (CO) to maintain the sound financial management of and responsible resource allocation for its development programme and projects. Programme Finance provides support to development project teams to ensure appropriate and adequate budgeting for projects, monitoring of budgets to identify gaps against allocations, and financial reporting to CO management to promote transparency and informed decision making.
Under the overall guidance and supervision of the ARR/P, the Programme Finance Analyst provides leadership in execution of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations.
The Programme Finance Analyst supervises and leads the support staff on the Programme Finance team. The Programme Finance Analyst works in close collaboration with the Programme, Operations, and project teams in the Country Office (CO) and staff in UNDP HQ, Regional Hub and GSSC for information delivery and to resolve complex programme and/or financial management-related issues.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
1.)Ensure administration and implementation of programme, operational and financial management strategies; and adapt processes and procedures.
- Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) of financial activities and financial recording/reporting system.
- Support CO Programme Finance business processes mapping and elaboration of the content of internal standard operating procedures in programme finance in consultation with office management.
- Provide researched information for the audit of projects. Implement and follow-up on audit recommendations.
- Implement financing and trust fund agreements.
2.) Provide support to CO programme management and ensure optimal cost recovery
- Develop and follow up on Programme Portfolio Pipeline and Project Tree in ERP. Enter data of new grants into ERP in the form of Annual Work Plans (AWPs) and monitor AWPs status.
- Oversee ERP matching, implement effective internal controls, and ensure proper functioning of a client-oriented financial resource management system. Implement control mechanism for development projects by monitoring budget preparation and modifications and budgetary status versus ASL. Follow up with HQ on ASL for development projects.
- Verify accuracy of Combined Delivery Reports and follow-up on their signing by National Counterparts. Regularly monitor the CO delivery.
- Provide information and reports on the situation in CO programme, identify operational and financial problems, and propose solutions.
- Prepare reports and provide advice to project staff on UNDP administrative and programme reporting, particularly on budgetary issues. Verify and reconcile various expenditures reports from the CO, HQ and Executing Agencies. Periodically monitor dashboards and exceptions; and identify remedial actions in coordination with the supervisor.
- Prepare timely cost-recovery bills in ERP for the services provided, implement the revenue tracking system, and follow up on cost recovery.
3.) Provide support to implementation of the resource mobilization strategy.
- Support elaboration of conditions of contributions within the CO resource mobilization efforts.
- Monitor financing contributions, prepare AR pending items, and maintain contributions/receivables documentation.
- Provide advice to Programme and Project Staff on different donor reporting requirements; prepare donor reports and monitor financial reports to be submitted to donors.
- Review financing agreements and obtain clearances from HQ if necessary.
- Track and report on mobilized resources by performing the following tasks:
- Enter agreement information into Contracts Module and attach copy of the signed agreement in ERP.
- Submit information based on financing agreements to GSSU including amendments.
4.) Ensure facilitation of knowledge building and knowledge sharing and provide guidance to stakeholders on financial matters.
- Provide guidance to the executing agencies on routine implementation of projects and tracking use of financial resources.
- Organize and conduct training for the operations, programme, and projects staff on financial management and RBM.
- Assist in providing regular training and technical guidance and/or advice on audit and compliance matters, including implementation of Internal Control Framework (ICF).
- Synthesize lessons learned and best practices in programme and project finance.
- Provide sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: Supervise support staff on Programme Finance Team
Competencies
| Expected Demonstration of Competencies | ||||||||||||||||||||||||
| Core: | ||||||||||||||||||||||||
| Achieve Results | LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work | |||||||||||||||||||||||
| Think Innovatively | LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking | |||||||||||||||||||||||
| Learn Continuously | LEVEL 2: Go outside comfort zone, learn from others and support their learning | |||||||||||||||||||||||
| Adapt with Agility | LEVEL 2: Adapt processes/approaches to new situations, involve others in change process | |||||||||||||||||||||||
| Act with Determination | LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously | |||||||||||||||||||||||
| Engage and Partner | LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships | |||||||||||||||||||||||
| Enable Diversity and Inclusion | LEVEL 2: Facilitate conversations to bridge differences, considers in decision making | |||||||||||||||||||||||
| People Management
Cross-Functional & Technical competencies
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Required Skills and Experience
Education:
- A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Masters) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
- Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
- Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
Experience:
- Up to 2 years (with Master’s degree) or minimum 2 years (with bachelor’s degree) of progressively responsible Finance and Accounting experience at the national or international level is required.
- Experience in Project Finance, Public Finance and/or international organization is an asset.
- Previous audit experience will be considered as an advantage.
- Strong knowledge/experience in preparation of financial statement, banking reconciliation and/or financial reporting is desired
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages is required.
- Knowledge of IPSAS and/or IFRS is required for external candidates.
Language Requirements:
- Fluency in French and local language is required.
- Knowledge of English is an asset.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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