Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The FAO Investment Centre (CFI) provides investment and finance solutions that lead to more efficient, sustainable, inclusive and resilient agrifood systems. Working in over 120 countries, the Centre provides a full suite of investment and finance support to FAO members. It partners with governments, international and national financing institutions, the private sector and farmers, research institutions and academia to improve the quality and quantity of agrifood investment. The Centre’s four main areas of work include support to strategic investment planning and policy, public investment, private investment, and innovative finance. These are complemented by the knowledge for investment and capacity development for investment programmes that serve to share knowledge, learn and build capacities at country level.

For additional information on the FAO Investment Centre, its activities, partners and the organizational structure please visit the following link.

The post is located in the Director’s Office, CFID at FAO headquarters in Rome, Italy.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit’s programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to the Programme Officer in CFID and with the overall supervision of CFI Director. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results

•    Collect and compile data on programme and or project activities to support reporting and delivery.
•    Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.
•    Review and prepare routine documentation and correspondence related to assigned procurement actions.
•    Provide information on programme and/or project expenditures and status of programme and/or project budget.
•    Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
•    Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
•    Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
•    Perform other duties as required.

Impact of Work

The incumbent’s work impacts on the timely and efficient delivery of the immediate work unit’s programme.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Three years of relevant experience in financial and/or administrative support work.
Languages: Working knowledge (proficient – level C) of English.
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

•    Results Focus
•    Team Work
•    Communication
•    Building effective relationships
•    Knowledge Sharing and Continuous Improvement

Technical Skills

•    Good knowledge of corporate information systems.
•    Good knowledge of common administrative and financial rules and regulations.
•    Good knowledge of communication and documentation standards.

Desirable Qualifications and Skills

•    Good experience with budget related tasks, monitoring and reporting.
•    Good experience with staff management actions and non-staff support.
•    Exposure to monitoring of LOAs and familiarity with POs and payments.
•    Exposure to Staff Development Plans and IT support.