Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

When given an enabling and empowering environment, we know that women will be able to realize their fullest potential and transform lives and communities towards an inclusive, progressive, resilient, and sustainable Philippines. This is where UN Women would like to ensure that these critical areas of concerns are reflected, articulated, and tackled in key documents within the UN and addressed in various programming, policies and operational work. With the ongoing efforts to consolidate work and enhance programme delivery of UN Women Philippines Programme Office, it hopes to continue to engage with key stakeholders and strengthen relationships within and outside the UN structures through regular contributions of technical inputs as well as provision of support on various initiatives that would promote achievement of gender equality and women’s empowerment. This will be done guided by the new UN Women Strategic Note for 2022 – 2025.

It is in this regard, that UN Women hopes to continue to host dialogues and consultations, conduct policy research, develop gender snapshots, provide technical support via capacity building, gender assessments and co-create programmes and projects too.

Duties and Responsibilities

UN Women Philippines seeks the services of National Consultant for Events, Communications and Documentation Support to assist UNW-PPO to organize and coordinate key events – including but not limited to identifying and vetting key organizations and participants, ensuring attendance and participation of target stakeholders, arranging virtual/online technical requirements, and securing venues appropriate to various activities, document and communicate insights and results of various events. The consultant will ensure that all activities and events are coordinated, structured, and well attended by key stakeholders. Consultant will also make sure that events are documented and key insights and results from various discussions, conversations and activities are also effectively communicated to promote awareness about the programme in the country and the region too.

Specifically, the consultant will undertake the following tasks:

1. Develop a database of important/strategic contacts, companies, and organizations key to all programming of UN Women
2. Coordinate and organize events according to the workplan and calendar.
3. Secure venues and suppliers to ensure success of meeting, events and activities.
4. Documentation of all activities/event of UNW-PPO including highlights gathered during the event.
5. Monitoring and inventory of knowledge product including promotional materials
6. Draft marketing and communication materials to broaden UN Women Philippines engagement and visibility, for example quote cards, event poster, event backdrop, FB message etc.
7. Maintaining a working knowledge of the complex needs of a wide variety of events.
8. Work closely with UN Women Operations Associate for the administrative arrangements of activities, e.g. venue, meals, etc.; and in ensuring proper liquidation and submission of supporting documents for each activity

Expected deliverables and timelines

UN Women will provide the Consultant with substantive inputs to ensure that the completion of reports is in line with the objectives the organization. The Consultant is expected to work remotely using UN Women issued laptop, with reporting to UN Women office as needed, he/she may access the UN Women office for printing of relevant documents or should he/she be required to work on-site at any point during the assignment.

Supervision

The National Consultant for Events, Communications and Documentation Support reports directly to the Country Programme Coordinator in collaboration with other team members.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Ability to produce timely, quality outputs.
• Ability to multi-task and work independently with little supervision.
• Strong interpersonal, negotiation, presentation and communication skills including ability to listen actively and responds effectively.
• Strong resourcefulness, logical thinking
• Demonstrated ability to use Microsoft office and qualitative and quantitative data analysis software for evaluation.

Please visit: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf for more details on UN Women Values and Competencies Framework.

Required Skills and Experience

Education

• Completion of secondary education is required. University degree (or equivalent) in Business, Accounting, Public Administration, or related field is an asset?

Expereince:

• Minimum 5 years of relevant experience with a demonstrable ability in project coordination networking and support programming
• Capability and proven experience in coordinating and implementing development projects and activities
• Strong understanding and experience in the areas of gender equality and women’s empowerment, gender mainstreaming, gender analysis and the related mandates within the UN system,
• Excellent analytical, facilitation and communications skills and the ability to engaged and negotiate amongst a wide range of stakeholders.

Language requirement:

Fluency in English and Filipino is required

Contract period and work location

The consultant will ideally be based in Metro Manila (official duty station in Philippine Programme Office – Mandaluyong). Work may be done from home on a flexible schedule with expectation of meeting coordination up to twice a week online and up to once a month in person at the UN Women Office. The contract period will be from May to December 2024.

Evaluation

Evaluation of candidate is based on profile/P11 (100%) for technical qualifications and financial offer for the role will be given to the best qualified candidate (subject for confirmation prior to contract preparation)

Submission of application

Interested candidates are encouraged to submit electronic application to hr.bangkok@unwomen.org, with cc to jean.ricohermoso@unwomen.org , not later than 6 May 2024.

Submission package includes:

• Cover letter outlining relevant work experience
• UN Women Personal History Form(P11);
• Writing sample

UNW Statement on Diversity and Inclusion

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)