Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Portfolio Management Division (PSPM) within the Private Sector Operations Department (PSOD). You will be based at our Headquarters in Manila, Philippines.

You will report to the Principal Investment Specialist / Team Head of PSPM in HQ on administrative as well as operational matters.

Your Role

As an Operations Assistant, your role will be to provide administrative and operational support by coordinating administrative activities for the division’s unit; and providing administrative support for various activities relating to project administration. You will report to designated Unit Head Project Administration and will support a portfolio team comprising of International Staff (Deal Officers) and National Staff (Deal Analysts).

You will:

• Ensure that all correspondence and documents for the portfolio team are prepared in compliance with ADB’s standards,
• Provide administrative support by screening external calls and answers inquiries or routes them to respective staff within the portfolio team.
• Ensure the effective coordination of team members’ schedules through efficient scheduling across offices and global time zones. Scheduling includes effective prioritization and resolving conflicts of competing demands. This also requires responding to internal meeting requests in a timely manner.
• Organize mission travel, including forward planning, by reviewing and recommending appropriate flight options, planning mission itinerary, including transport and hotel accommodation, preparing meeting schedules, inputting mission authorization requests and travel requests and timely processing of expense claims.
• Ensure that appropriate arrangements and confirmations are made for all external meetings/international events including, registration, materials, logistics, location, among others
• Assist in project administration by ensuring all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units in a timely manner, and monitoring timelines to meet deadlines.
• Ensure that office filing systems and records (both electronic in SharePoint and physical) are properly maintained and updated for easy retrieval and tracks the flow of documents with the use of database for effective monitoring to meet deadlines.
• Provide back-up support to other operations assistants as required.

Others

• Perform any other duties as may be required and as reflected in your workplan. This will include but not limited to retrieving files/documents for preparation of reports, providing data in excel spreadsheet, preparing PowerPoint presentations with consistent formatting and preparing tables and charts for reports, assisting with consultant selections and contract variations, among others.

Qualifications

You will need:

• Bachelor’s degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Ability to interact in a professional manner with ADB stakeholders, i.e. ADB staff and government officials.
• Strong interpersonal skills; ability to develop rapport internally and externally in a multilateral environment.
• Ability to work collaboratively with teams as a constructive team member.
• Strong oral and written communication skills in English; good memo compositions and editing skills.
• Exemplary planning, coordination and time management skills using MS Outlook and MS Teams.
• Proficient in MS Office Suite (Outlook, Word, Excel, and PowerPoint, SharePoint )
• Familiarity in videoconferencing tools (MS Teams, Zoom, Webex)
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 4.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. It may be extended on an exceptional basis for a further fixed period at the option of ADB. This appointment is open to internal and external applicants.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

PSPM is accountable for the pro-active management, reporting and review of ADB’s growing private sector debt and guarantee portfolio, including overseeing project implementation and administration as well as managing client relationships over a diverse range of sectors and geographies. PSPM is responsible for managing all risk aspects of the portfolio including credit risk, safeguards risk, integrity risk, as well as the delivery of the development effectiveness goals of projects.

PSOD provides investment capital to private sector entrepreneurs, corporates, and project sponsors, as well as financial intermediaries, such as banks and private equity funds, throughout developing Asia. It catalyzes, structures, and funds investments in privately held and state-sponsored companies across a wide range of industry sectors. PSOD’s emphasis is on commercially viable transactions that generate financial returns while also delivering on ADB’s organization-wide mission to promote environmentally sustainable and inclusive economic growth. To learn more about PSOD, watch this video.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.