IUCN is a membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development, and nature conservation to take place together. Created in 1948, IUCN is the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organizations and over 15,000 scientists and experts. It is a leading provider of conservation data, assessments, and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

The IUCN Eastern and Southern Africa Regional Office (ESARO) operates in twenty-four countries in the Horn of Africa, east Africa, southern Africa and the Western Indian Ocean. The ESARO region is extremely rich in biodiversity with a high number of endemic species and the largest remaining populations of iconic wildlife left on the continent. ESARO’s Programme focuses on biodiversity conservation through a diverse portfolio of projects and programmatic initiatives ranging from activities at the level of individual protected areas to shaping regional policy on biodiversity conservation. ESARO defines and delivers on its programmatic priorities in collaboration with IUCN members, commissions, and other strategic partners.

The Regional Office Driver is responsible for providing driving and chauffeur duties to assigned staff/guests of IUCN Regional Office. S/he ensures the highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Regional Office Driver also demonstrates a client-oriented approach, courtesy, tact, and ability to work with people of different national and cultural backgrounds. S/he coordinates other drivers in the movement of personnel and deliveries and oversees the maintenance of IUCN Regional Office vehicles.

SPECIFIC DUTIES:

Transport and logistic support;
Provide driving services to the Regional Director and other regional office staff as instructed by the line manager.
Follow up planning and scheduling using Outlook Calendar and register transportation request.
Deliver payment transfers to the bank and/or the suppliers, conduct cash purchases for Regional Office expenditure.
Deliver and collect mail, documents, supplies, and other items as required.
Distribute mail as needed, both incoming and outgoing.
Ensure that all steps required by traffic rules and regulations are taken and adhered to, in case of involvement in an accident.
Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
Keep track of insurance and other tax formalities.
Support other drivers with the preparation of job cards, inspecting of vehicles and ensuring all vehicles are fully equipped with tools, first aid kits.

Guest management & Protocol Liaison;
Meet official and high-ranking personnel at the airport and facilitate immigration and customs formalities, as required.
Drive the vehicle assigned by IUCN for the transportation of staff, Regional Office guests and other authorized personnel.
Complete visa application forms for RDs office both manually and electronically, submission and collection of Visas.

Vehicle maintenance management;
Ensure vehicle is always kept in good running condition through addressing minor repairs, planning for major repairs, timely changes of oil, check of tires, brakes, water levels and car washing.
Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., and perform minor repairs and arrange for other repairs.
Keep records as required and maintain a clear daily record of work done and/or vehicle movement.
Always ensure the safety of the vehicle and accessories during the time of use.
Facilitate routine maintenance of office vehicles, including proper and regular completion of vehicle maintenance records.
Inform the Administration Officer of any major repairs required and ensure that the vehicles are always kept clean and in good working order.
Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
Keep track of timely car insurance renewals
Ensure compliance with applicable traffic laws, regulations, and/or IUCN rules, standards, and guidelines on vehicle usage.

Act as back-up for Administration & Project teams;
Assist in planning and participation in field work as required.
Taking notes during meetings and during field work
Assist in RD operations and office operations including photocopying, printing basic documents, and making deliveries.
Act as a backup for the Front Office Administration Assistant on a needs basis by answering the phone and taking care of visitors’ registration, incl. maintaining a register of incoming visitors.
Liaison for RDs office with taxi companies for pick up and drop offs.
Creating simple excel forms and data input for basic inventory, transfers as requested.

Perform other duties as may be assigned from time to time.